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Last Updated: July 25, 2024

15 Minutes to Mastery: Create News and Journal Alerts in Gale OneFile Resources for TexShare

Get the latest news and articles from your favorite publications sent directly to your email or RSS feed. In this 15 minute session, we demonstrate how to setup news alerts with general topics to specific filtered topics within Gale OneFile periodical resources to support ongoing research, professional development, and personal interests.
Duration: 15 Minutes
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Welcome to your training for tech share. Today's session is 15 min to mastery, create news and journal alerts and Gale one file resources. My name is Tammi Burke. I'm your training consultant from Gale any questions that you have. Please feel free to use the QA. Box.

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This training session is to teach you how to create both search alerts and journal alerts in your gale. One file.

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Collection of resources. You have quite a few one file resources available, and this is a feature that is available in that collection.

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We're going to start with access to the tech share resources. I want you to understand where you can find your direct urls and overview of your one file collection.

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And then we will jump into creating those journal and search any questions that you have. Please feel free to use that QA. Box.

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If you would like to access your direct Urls, if you're not using them, I highly suggest it.

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You can access through this site. Let me put it in the chat box for those of you that are here attending the live session. This is also a good site to bookmark, because this is where we post all of the training sessions, the recordings, any upcoming sessions. You also find your marketing materials here, and everything you need for your products.

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Once you access that link.

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It will take you to this page where you can enter in your library. Name. Click, proceed, and it'll take you to all of your direct urls. With your location id built in, you can export that entire list.

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The reason why you would want to use your direct Urls is because of usage. You'll be able to see usage at your particular library. So please feel free to use your direct Urls for your resources right on your library website.

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Alright. Let's do a quick overview of your one file product family. Now want you to understand. With your one file product family, we are focusing on periodical content. Academic journals.

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Newspapers and magazines. There is some multimedia available, but you have a very large collection of resources.

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That are available. You can see from the title what you'll find within that resource. So gender studies high school edition. This is great for anyone that is working with K 12 students, mainly high school students computer science, contemporary women's issues. You have resources like Informe Academic that has.

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Spanish and Portuguese publications available. You also have educators complete. This is a great one for your teachers or future teachers, medical professionals.

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You have health and medicine available from the one file product, family looking for business industry, specific information. You can go to one file business, and the list goes on, and this isn't even all of them. You have more available.

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But the ones we're going to talk about, we're actually one of the 3 today, what we call the Big 3.

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Gale Academic. One file, which is.

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Great for our higher Ed folks.

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And then Gale general, one file focusing on more of that general publication, popular magazines great for our public libraries. And then one file news is focuses on newspapers. We are going to go into general one file today.

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Let me know if you have any questions on on that brief overview.

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Creating a search or journal alert. Let me show you what it looks like here in the Powerpoint Slide, and then we are going to go live.

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So after you've done a search.

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You will find that you have search, alert.

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Pop up here in your contextual toolbar search.

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To.

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Every time any new results are added for your search.

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You will be able to create an email alert. Or, if you would like an Rss feed in your browser, that option is available to create an email.

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Alert. You just have to enter in your email. Decide how often you would like to receive it and the format you would like to receive it in, and then create alert and alert.

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And then the rss feed. You'll receive a a code that you can use in your browser to create that Rss. Feed.

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Creating a journal alert. You 1st have to do a publication search.

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Once you do a publication search, you'll be able to create a journal. So you can see that right there in your contextual toolbar.

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That create journal alert. You select that, and then it will open up just like it did in your search, alert the ability to create an email or an Rss. Feed. I showed you email, alert for search.

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This is what the Rss. Feed alert, would look like.

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And both options are available for both your search and your journal alerts.

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All right. So with that, let me model what it looks like within the product itself.

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Again. We're going to go into Gale one file if you are following along.

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Feel free to open that up.

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So to create a search alert, you 1st have to do a search. It could be a basic search or advanced search. It doesn't matter which one you use.

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If you browse by topic that is browsing, not creating a search.

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So you're not entering a term to search for. You're browsing by topic, so you won't have that search alert option. If you go in through this way. So that's just something I want to share with you all.

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If I am doing a search alert on, let's say, global warming.

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I do that search, and then you can see in the upper right. In my contextual toolbar. I now have that option to create a search alert.

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That it is going to be as specific as I want it to be when I'm creating that alert, and it'll alert me when new information is added. So maybe I want global warming and climate change.

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And now I want to create that search alert. I also have document types, publication.

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Search within as all as options that I have available.

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I select, search, alert.

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Either set up an email.

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I can choose plain text or HTML format.

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I can choose. How often I would like to receive that alert.

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And I want to let them know what year I.

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Have them born.

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I was born.

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And agree to this. Send gauge terms.

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Now my email alert has been created. And once a week, because I sent that up weekly, I'll receive an email with information on.

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Global warming.

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And climate change.

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Now to create a journal alert. Let's go back to the homepage.

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I actually can go into either advanced search to access the publication search, or it also lives on my homepage.

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So I 1st have to go into my publication search.

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I can view all my publications. There's a list here I can filter down. If I'm looking for specifications or specific subject, I can set this up for multiple publications, just as I can set up multiple search alerts. Same idea with my with my publications. A lot of people really like the publication search, because if they are, maybe they're interested in every time something new has been added.

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From the New York Times, or the Washington Post.

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Or they're looking for a certain popular magazine that they want to access. Maybe car and driver something, and every time new information is added, they want to be alerted. You can do that in your one file resources. Now we're in general one file. So I was specifically talking about more of those popular magazines.

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Where, in academic one file, your academic researchers or faculty members would probably want terms looking at search alert certain terms that they're looking for specifically related to their research or their focus of study. And same with publication. If there's certain publications they use all the time they can create those publication searches in.

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Academic one file. And this is in this tool. These tools are available in all of your one file resources that you have from Gale. So let's do the New York Times.

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So I'm going to do a search for the New York Times.

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Click, search.

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Because we have multiple publications available from the New York Times. We have New York Times for kids. We have New York Times Magazine. So you can see all of the information that we have here. I'm gonna select the 1st one.

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And this is the print edition. We also have the New York Times. Digital editions, sometimes with the New York Times does is when they.

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Post information online, their digital format. They may change the title slightly. So we have the digital and the print. So what you would see if you were to have a print copy in your library.

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Those titles.

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You will see in your Gale, general, one file resources. Or I should say, your one file resources. New York Times is one of those publications that you'll also find in academic journals and your other one file publications.

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It is one that is highly used across all of those resources.

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So here you can see, I can see the most current one is today.

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I receive the most current or the most. The most current issue of the New York Times.

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And what I would do is in my contextual toolbar.

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I can create a journal, alert.

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I showed you email, what is Rss, feed, look like again. These are both available in either your search or journal. Alert.

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I click, rss, feed.

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And all I do is copy and paste this into my browser. So I would have. You would need to have that extension.

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Where you can copy and paste any of these.

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The Rss. Feed aggregator. This URL needs to be posted into your reader.

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Okay.

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It's really easy to do. I click done, and then I will receive publication from the New York Times, and I'll get a little notification in my rss feed, you'll see a little number up there. One new information has been added.

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So that is very easily how I can create both search and journal alerts again to do to create a search alert. I have to actually do a search, I will. I'll show you the difference. So if I go, if I use the browse by topic.

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Browse by discipline is available in.

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Gale academic, one file and our other one file resources. We don't have this option available. You're just going directly into that resource because they're more focused.

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Like. I said, diversity studies is one. So it's a more focused resource.

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Here we're browsing by topic.

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I'm going into artificial intelligence. And you can see this is a curated collection of information by our subject matter experts. So I don't have that ability, create that search alert here. I have to actually do a search.

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First.st So that's the difference.

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Again.

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This time. Let's do climate change.

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Climate change. And then there's my search alert. So I can do a basic search or.

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An advanced search. Now, with advanced search, you can really get specific.

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With the information that you're looking for.

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I have to put in those terms. It can be as simple or as complex as I want it to be.

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And I can use some of my preliminaries if I would like. Maybe I want to limit it to a certain document type or certain publication title. Again, similar features to what I see in my filter box.

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When I do a basic search. But I might want to set it up this way either way works as soon as I.

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As soon as I facilitate that search, then I will see in my contextual toolbar the search, alert.

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And the same goes for publication. Search.

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Just again.

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To reiterate.

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Put the publication in, or use the list of all publications.

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And then I can create.

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That journal, alert.

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Alright!

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Let's go back to.

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Our Powerpoint. Please let me know if you have any questions.

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To receive information, or, I should say, to access all of our training materials. I already shared with you the site that you can utilize to to get your direct Urls. This is also.

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Where you can get your markets, your database icons, you can contact your customer success manager, which they're your one on one support and all things Gale.

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In the training center. You're going to find tip sheets and tutorials recorded webinars. We have training decks with all of our notes available.

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Lesson plans, projects, scavenger hunts great for your public library. We also have toolkits that we've been creating for each of the resources. Here's an example of one. It's a click sheet.

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Where we've curated our training materials that help you out. If you're getting started with this, if you're new to these resources and you want to get started with them, and you are in charge of maybe training staff members at your library, or you're getting ready and gearing up for the new school year.

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And you have faculty members, or your 1st and second year students that you're getting to meet with utilize our training toolkits to prepare yourself. It takes you from the basics, and we give you take you to a webinar that you can watch, and it takes you through step by step all the way to delivering your own training, and then, if you need additional help, where you can go to find help, the support site, Gale, blog your customer.

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Customer, success manager.

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You'll also find short video tutorials available.

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Flyers in our marketing department, our marketing materials. You'll find bookmarks and flyers and social media posts. We even have some flyers available in Spanish.

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But we have social media posts of all shapes and sizes for all of your resources that you have available through from texture.

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So we are right. At the end of our session.

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I thank you so much for your time today. Customer success managers. You have your public library and also our academic library, both emails. If you.

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Just grab one. That's fine. I do include them both in the Follow up email. Since you attended the live session today.

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Training survey should pop up when you leave me. If you could click, continue, and answer those questions, it really helps us out. We also share that with tech share, and I'll share it internally. It's completely anonymous. If you would like us to contact you. If you have any additional questions, you have the ability to leave your contact information. We're happy to do that. Just let me know what you're looking for, and and we'll help you out if you're looking for ideas for, or if you're.

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Wanting to share what could be helpful in the future for training with from tech share. Let me know in that comment section. I'm happy to read that and again share that with our tech share folks. And I do share a lot of that information to your feedback on how you're using the resources, how you plan to use this tool that I shared with you today.

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So please let me know.

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If you'd like to use your phone, QR. Code is here, I'll take you right to the survey again. My name is Tammi Burke.

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I'm a senior training consultant at Gale, and I happily support Texas. So both tech share and text quests. And I thank you all for your time today. I hope you join us again. We'll be planning more sessions. In the future. We have another one coming up.

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For the.

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In in August. Actually, first, st it's support media and news literacy with Gale resources from texture. So.

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Very soon I will be coming back to you all hopefully. You'll join me again for that training. You'll find all that information here on the support page. If you'd like to share your success stories on social media, please. Tag Gale, we'd love to hear how you're using the resources and where you're finding success.

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If you have any questions, let me know. I'll stay on the line. But otherwise thank you all for your time today. Have a great rest of your day.
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