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Last Updated: March 16, 2023

Train the Trainer Live: Strategies for Staff Training on Gale In Context Resources (K12)

You’ve taken the time to select the perfect Gale In Context resources for your learning community, so make sure your staff know it! This session will explore different methods and ideas for staff training, as well as present pre-created content designed by Gale’s training team.

Duration: 30 Minutes
OK, thank you again everyone

for being on the line

today. We're going to be running a train,

the trainer live session, which

is going to help us build strategies

for staff training on your Gale In Context


And you'll notice I've put here that this session is specifically

for K 12 folks. If you have anyone

from the academic field or from the public

field who are on the line, feel free

to stay on the line. A lot of these best practices

are going to be relevant for you as well. But this

will be presented through a K 12 lens.

So some of the examples will be pretty K 12


and my name is Amber Winters and I am going

to be a training trainer here for the day,

quick agenda for our 30 minute session.

So first, I want to talk about some of the best practices

for training just in general.

So some of the different things you should, you should have

prepared ahead of time, the different work

flows that might help you as you move through

a training with your staff.

Then I want to go into all of the different materials

we've created for you. Gill has a pretty

extensive support site that's

got premade power points,

tip sheets activities. I didn't even

think of we have premade for

you. So I do want to show you those. So you don't have to reinvent

the wheel as you start to train, to train

your staff. Excuse me.

And then at the very end of the session, we should

have time for any questions that I wasn't able

to answer moving forward. But if you

do have questions, go ahead and pop them into the chat.

I'm sorry, into the Q and A at any time

and I should be able to answer them. And

then I do have some contact information for you as

well. So we need to move forward. maybe

review gale a little bit more. He'll be able to do

that. And just a quick

note here for everyone, this is a more advanced session.

So today we're not going to be going into any of the

resources or getting into the specifics

about the resources. We really moved

past that and we're going to be talking about how

you can train on those resources that you already know.

So if you need to know a little bit more about your resources,

just in general, our support site is going

to help you out with that. You'll get the information at the end

of the session.

So let's talk about your first steps for training

here. What we always recommend is

developing a needs assessment. This needs

assessment might be just you

organizing your thoughts, you kind of know what you want

to do, but you need to get yourself organized or

it might be pulling

pulling your potential attendees

to see what they're looking for and to see some of the information

that they may be lacking right now. But what

I like to focus on is the who the, what the, when

the where

And the why.

So first who is going to sound pretty

simple, but how many people

are going to attend a session with 100

people is going to look a lot different than a session with

10 people.

You're going to want to identify their roles

because say a teacher will most

likely need to know different things than

your admin or another librarian. You might

be training

and you always want to consider comfort level as

well. So again, as I mentioned, this is an advanced session.

if you need to run a basic session, that's

something important to know because that's just a different

starting point altogether.

Moving forward from who you're

going to get into. What? So what exactly

do you want to train on? And I like to mention

that in an ideal world,

you'll be able to train on every single

aspect of the resource, every piece of content,

every single tool every single workflow

But of course, that's not the case.

So when you're developing your, what

you wanna make sure you pare down to just what

your attendees are going to need. So, of course,

again, that's going to depend to depend on their

role. But what resources do you need

to take a look at? Is there a specific one? Maybe,

you know, Gale In Context: Science as opposed to Gale In Context: U.S. History


Is there a specific tool in mind? You need

to figure out what tools you want to take a look

at specific content? If you know

that you're

audience is going to be running say

a persuasive essay project and you want

to make sure you highlight that content. Is

there a specific work flow you have in mind maybe

for more advanced students versus more basic


And then are there any activities you want to include

in your session? If you have a longer session,

can you include something that's going to get your

attendees into the resource kind of

engaged a little bit more?

And we do have a quick question here. Will this presentation

be sent to participants? Yes,

I'll include a PDF slide deck

for anyone who attended or

registered for this session in a a follow up email.

So moving forward here now from our what is going

to be our when? So of course, this

is going to be built off of

what you've already established for the who

and the what. So it kind of expands upon

each other, but

you have to consider the best date in time. Of course, I

know time is the one thing that's

most likely all of you are lacking.

So this one tile is usually a pretty hard

one but try to get that set up before

you really reach out. So, should you

get something set up during the day after school?

If you have a P D day coming up, a lot of times

P D days are great times

to run sessions about your gale resources,

just because you have everyone there already. If you can

squeeze in a little bit of time, that's generally

going to be helpful

and always think about session links.

We like to say if you're not planning

any sort of activity, you might not Wanna

go over an hour, an hour is a long session

to just sit and listen and take a look at a resource.

If you're planning a session that's going to be over an

hour, say 90 minutes or maybe two hours,

you may want to consider throwing in an activity

or some sort of collaborative period to

kind of break things up. So definitely consider

how long you're planning on making this session.

because longer doesn't always mean

more impactful, unfortunately, longer can mean

more overwhelming and actually a little

bit less information retained.

Finally, the where this is something

I think we're all still struggling with, even as we

move out of kind of that pandemic mindset.

Do we want virtual or do we want in person? Do

we want it to be on a school's campus

or if we're training the whole district,

should it be in a district's office? So

when you're considering the wear again, go

back to what you've already established. The who what

and when and that will help you identify

the wear.

And finally the why

I've made a big tile because it's most

likely going to be the most important tile.

So this why is going

to be your guiding uh your guiding

light as you move through your training? So if you

feel like you're getting off track, you want to

move back to your why? So what is the goal of the resource

if you just purchase this resource or maybe

you're doing kind of an update session to remind everyone

you have it? Why do you have it?

Do you have it to support

particular types of research? Do you have

it to support specific students? Um

Do you have it because you have so many great images

and audio files and you want the videos sent

out to teachers. What is the exact

goal you want to make sure you keep your training aligned

with that goal and you don't branch off

too much from that because any branches you're going

to add to your training tree are

going to add just a little bit of

confusion. It's just another layer. So you

want to make sure that you're trying to stay

as on track as you possibly can

and you wanna make sure you know, how is this training

going to benefit attendees? Is it

a refresher that's just going to remind them of all

where all of the tools are just as a quick

reminder. Is it going to be something that's

going to supplement their lessons?

Are you focusing on Gale In Context: For Educators

Are they going to be integrating

lessons into their classrooms?

Is it something that's going to help them with their English

language learner students? Do they need to know about

our translation features, things like that.

So you want to know exactly how this is going

to benefit your attendees and everything

you do needs to roll up to that benefit.

And finally, always try to have a, what

do attendees need to know

as well as they're leaving after

the session? And it could be something very

basic. You know,

I just want them to know they have this resource

and this is the content or it could be something

more advanced. You know, I want them to know that

students can utilize this resource

in their end of year projects in their

research projects. I need teachers to know,

to get students engaged in this.

So this why again, you'll see, I've made it a

big tile is really going to be the

driving factor in anything

you do related to your training. So just always

make sure your Y is clear.

You can even write it on the top of the page if you want

to just to keep your in line

with what you're developing.

Now, we're talking about who I like to set

my attendees up kind of in little

buckets. So I've just made some

really basic ones here. So a teacher,

if I'm going to be presenting to a teacher, most likely

they're going to want to know how the content

is going to fit into their classroom. So different

curriculum alignments, they're going to most

likely want to be able to collaborate with students,

have students collaborate with each other. If

you are currently using a learning learning

management system, most likely they're going to want

to know about that integration

and they're going to want most likely know about student

facing tools as well as some of the

level documents we have in your gall resources.

So they're most likely going to want to see how

they can support different leveled

students with different reading levels.

And again, this is really basic. Yours may be more

advanced. You may need to partition out your

social studies teachers from your science teachers,

from your E L A teachers, maybe

your fifth grade teachers separate from your

kindergarten teachers, you want to know

your attendees best. And if

you can build out these separate different units,

it's going to make your training a lot more impactful.

Another option, I'm sure probably

a good chunk of you on the line are

librarians. But if you're going to be training other

librarians, maybe in your district, maybe

at your specific school,

you're most likely going going to want to know things

that are a little bit different than teachers.

It may be important to know not only about

the collaboration tools but how

you can use that to get content to interested

teachers or to interested students.

Of course, student facing research tools.

Of course, a lot of times my wonderful

librarians who are on the line, you're going to be working

directly with students and you're going to need to be able

to get that information out to them. So

that's another key piece of information that you librarians

may need to know

like level documents. I've measured that

again here. That's a great resource. But

then the majority of

and context collection, you'll be able

to find level documents for different reading


And oftentimes advanced search strategies

are going to be really helpful for you

as librarians who may be pulling content to support

different classes. Of course, if you have

educators coming to you looking for contents,

those advanced search strategies are going to be


And one final kind of attendee

bucket I wanted to include here for you to

consider is going to be your admin

your curriculum leaders, kind of your your leaders

and your learning community. I think sometimes

this group is looked over

a little bit because they're not directly

in the line of the resource.

But these individuals can really utilize

these again to support teachers

if they need subject specific contents,

like your curriculum leaders, you want

them in these resources, pulling that content.

So a training targeted towards them

will most likely need to really have that

information. And again, the sharing and collaboration

is really helpful as well, especially if

we're talking about something like Gale In Context: For Educators

and your curriculum leaders

are really going to be pulling different

bits of content and sending it along to teachers.

You want to make sure you can take the time out to

train them appropriately. So they

know the different bits of content they'll be able

to, to reach and they'll be able to use

the tools effectively and quickly to best

develop their workflow.

Now, moving on from the who we need to get the

what set up, you know, the what's just going to be the

flow of your session? What are you including?

What are you maybe not including for

now, maybe a tool that you just can't cover.

Maybe a tool that your audience is not super

interested in.

What are you going to include it? So first

thing I'd like to do is just start with my presentation

slides. So that's going to be a nice

resource overview on Power Point.

Um If you're using Google Slides,

whatever presentation, so let's just surface

all the content. You know, this is Gale In Context: Elementary

these are the subjects

that are included,

but right here, this is where you need to

include your why. So why

should they use it? Why is the session

they're attending? Important? Of course, it's

doubly important. If this is a session they're

required to take as opposed to choosing, you

want to make sure you get that hook in and you give them

the why as soon as possible. So

while you're still on your slides before you jump

into the resource or do anything else,

make sure you, your attendees know

the why is because this is going to make

your E E L A class so much

easier, you're going to have access to all of

these great primary sources for your social

studies class. your science

class, we have all of these great experiments. They're

going to make it easier for you. Make sure

they have that why before they

even launch it. So that kind of sets their mind

at where they're going to be throughout the session.


Just don't go ahead and jump right on the resource home


So that's kind of a nice orientation

for your attendees. So walk through

that home page. Show them where that topic

page browses towards the bottom of the home page

and then start talking about your search functionality

a little bit. So again, this is just getting them

used to the very basics

of the platform. And this may be a step that

you can skip over. If you're running an advanced session

or a refresher session, they may

not need to know that homepage orientation.

But if you're just starting out with a new group of individuals,

most likely they will need just that quick orientation

of the home page to really get them started.

And once you've had that orientation,

I like to move on to the search structure.

So this is really how I process

my sessions. It's kind of how a normal

workflow would progress. If you were a teacher

or you were a student using this resource,

you would most likely start on the home page

and then you would most likely run a search. So

then we're going to start talking about search structure,

our basic searching.

If you're running a basic search, we do have

predictive text that's going into

land users into topic pages. Of

course, tho those bits of text are bolden.

So it's often great to send out to your

attendees to make them aware that they can

launch right into the topic pages.

Advanced search is great to put here as well, especially

for your advanced users.

And then I like to lump topic topic finder

in here as well because it is found under the advanced

search section. So it's another way to search

for content.

So I like to include that here as we

move forward through our session

from theirs,

you're most likely going to want to show off some search

results. So run yourself a search

I want to mention here, I always

suggest having your search in mind ahead of

time. That way you kind of know what

content you're going to be seeing. It's nice

to find a topic that has um

content in a a variety

of different modes.

So you'll have some written content, you have

some images, some videos, maybe some primary

sources. So find a search

that works works best for you. It's also

great to again speak with your attendees

if you can ahead of time to know what they're working

on and then you can tailor your search that way

running through a search. You're gonna want

to show the different filtering options

that we have available on that right hand side of the

screen, we have so many filters that

are going to help your users really narrow

down their content really simply. So on

a search results page, you're going to want to focus

on that. You may want to focus on

the different content bucket organizations,

so they can narrow down. So just looking at

images as opposed to having to kind of click

through all of our different entries, we have that

narrow down for them

And we also have the level document discovery.

So if you have educators who are maybe

trying to support a few

different reading levels in their class,

is this is especially common, of

course, in the K5 arena,

they can narrow down to level documents. So documents

that have two different reading levels attached

to them. Gill has created those and

leveled them specifically for your users.

So you may want to show that as a nice filter on

the search results page.

And once you review those search results,

then I recommend at that point getting into

the document oftentimes this step

is a the majority

of your training session because on the document,

there are so many different tools that

you may want to take a look at. So starting

with that explore panel on the right hand side

also where you're on the doc while you're on the document,

you're going to find your citations,

your translation tool, all of our text

manipulation, our highlights and notes, our drive

integrations and our get links. So all of

those tools are found while you're in

a document.

So instead of clicking back and forth between

you know, searches, something else or advanced

search to make back to a document,

run your search first, show your search

tools, find a nice document

or image or video or whatever piece

of content,

show your tools from there

So we're not bouncing back and forth a lot. We're

not kind of pulling ourselves back

and then jumping back forward into a document. This

is going to keep it nice and organized.

And at this point, this section, you may

have tools that you just can't access

or you just can't focus on,

especially if you, you are working

with a limited amount of time. You know, if you have 30

minutes to, hey, this is what you have.

You may need to skip some of the different tools

available that might need not be as important

to your users right now. So you definitely

want to consider that. Is there something that

for now, you might need to, to step over

for your session

And always consider if you have time for an

activity and this can be anywhere

within the session that you think an activity would

be beneficial for your users for

your attendees. And again, of course, this

might not be possible if you have 30 minutes. But

if you do have a larger say PD

session, consider

an activity. Where can you put an activity?

We've seen success with Scavenger

Hunts escape Rooms, group

collaboration boards where they can come together

and just provide ideas for using the resource

breakout rooms. If you all are doing

a virtual session are always a great option

to have small breakout rooms who can

then come together with whatever type

of information they created.

So always try to consider if you do

have an activity available, even

it could be just a quick poll, you know,

who likes this translation tool, who's planning

on utilizing this translation tool?

Just simple little things that can

help get your users

in the resource and kind of exploring a little

bit. So

briefly, let's talk about the we and

again, I know this is the absolute

hardest part of scheduling and training

is getting that we down. But again, I

do want to mention you've seen a lot of success

getting time on established

P D days. So if you can work with your admin

and get some time set up for

that. a lot of times you'll see

a lot of of benefits and you'll

often time see larger groups attending,

even if it's not required. We've seen

if it's on a P D day and they get to choose

where they want to go. A lot of times you can have

them kind of navigate towards your session

without it being required

and consider the day of the week. So you're not, if you're not

able to do a P D day session,

consider what day of the week you want

to do. Generally Tuesdays and Thursdays

see the best attendance

and the best um interactions

in the session. So see if you can squeeze

in some time on those days, if you have Tuesdays

or Thursdays open.

That may be the way to go.

Also consider the time of the year

when you're going through these resources, especially

if you have a longer session planned, it can be

fairly overwhelming. So consider

what your teachers, what your admin are going

through before you run your session. You

may want to avoid back to school, even

though it makes sense to kind of get everyone engaged

with the resources as they're getting started.

You know, they can integrate it early on. right

at the very

start of school, of course, everyone

is so overwhelmed. So we recommend

maybe give it a month or two after the

start of school. So you can start to get a little bit of

a footing underneath you and then

you can have a session to kind of remind everyone, you know,

these are the resources you have.

You may also want to skip

end of the school year because of course,

come summer, a lot of what they learn

might have flown out of their brains

just a little bit over the summer. So

you may want to consider not

utilizing the end of the school year

for a lot of trainings on these resources.

But again, this is going to of course, vary based


who you're working with, based on how your

district is set up. But these are just some best

practices that we here at Gale have

found to help us be successful with our trainings.

Now, where again, we're still a lot

of us struggling in person first, virtual.

So a few things I want you to think about as you're

planning your session

in person,

one kind of drawback is you're going to have

to find a mutual site.

Ok. So best sites you have to think about drive

time. Are you going to have enough parking? Are

you going to have enough access? Is your,

um, presentation room going to be

big enough? So those are some kind

of negatives about an in person session. But

of course, you'll have your easier club

operation. You have expanded

activity options because you're right in the room. So

people will be able to physically work with each

other and build their scavenger

hunts or run through an escape room, whatever you have


And of course, in person gives you the possibilities

for things like lunch and learns and

providing other incentives, which I'm

sure none of you are surprised. The

gale training team has had a lot of success and

if you can promise food, um,

a lot of times you're going to get more individuals.

And of course, having an in person

session is most likely going to make that easier

than if you're running a virtual session.

But at the same time, there's plenty of benefits

for your virtual session. The first of course,

attendees can join from anywhere. So you don't

need to worry about getting everyone piled into one

room. They can join

from their classroom. You know, if they're only gonna

be attending for a tiny little bit,

they can join from their classroom, really simply,

they're going to have access to their own personal attack

and supplies as well. So they'll have their own

set up. So if they're going to be walking

through the resources with you,

it may be beneficial to have them working virtually

because they'll have kind of the

the set up that they're going to be using for

the whole school year, they're going to have that.

So they're really going to get that experience

of exactly what they're going to be doing moving forward.

Of course, if we're talking about negatives,

when we're with a virtual session, there's going

to be a little bit more limited collaboration.

Generally, you're going to be a little bit more creative

to build activities that are going to work virtually.

breakout rooms are often a really

great way to do that. But a lot

of times that does require a little more

um consideration

and you also need to be more creative with your incentives

to join. Of course, lunch and

learns are a little bit harder. You can certainly always

send everyone Grubhub gift cards, but that's

generally pretty expensive.

So you'll need to be a little bit more creative with incentives.

So sometimes it is harder to incentivize

individuals. to jump onto

a virtual session.

But I do want to mention that oftentimes virtual

sessions are actually the better option.

I think we find that the default

is, has been historically

before the pandemic, the pandemic

has been in person sessions.

but virtual can be just

as effective if not more depending

on who's attending and what

they need from the session. So make

sure you don't always default in person.

You may want to really take a look at virtual

training and see how that might integrate

better and provide a better outcome for your


Now, before we leave for the day, I have to mention

everything Gill has available to you. So

I've given you some strategies and now

I'm hoping to shave some time off of your planning

for these sessions. So first Gil

has made

prec created trading slide decks for

your in context resources. So

we have, we've already built out the screenshots.

We've built out all of the slides you'll see

on my screen here. We've also built you out of script.

So all you need to do is pick and choose which

slides you want to include. Um these

power points we've created are pretty hefty. A lot

of them have upwards of 50

slides. So you'll pick and choose what

works for your,

for your attendees. You'll enter

in some of your school information.

There's a little bit that you need to customize just

to make sure that you can get that out to

your candies. But then it's good to go. You just start

your presentation and you go. So

that's a really hopefully nice way to shave

off some time. We have those pre created

materials for you.

We also have professional development activities.

So if you are in person, these will work

or if you're virtual, they may work as well. You'll

see. We have a Tik Tok tow,

we have a blank bingo card that you'll be

able to fill out. So if you need to get your user

or I'm sorry, your attendees engaged

as you're talking and as you're working through these

resources, this may be a good way

for you to do that to print out or to

send these activities electronically

to whoever is going to be attending.

Finally, we have tip sheets. So if

you're not actually going to have any sort of synchronous

training, let's say your training is going

to be much more informal, much more asynchronous

and you just need to get some quick information out

to your teachers or your librarians

or your admin.

We have some pre creative tips sheets here. You see, I've just

pulled two forward, have some.

This one is specifically focused

around Black History Month using

Gale in Context: For Educators. While

this one on the right hand side here, this is

just a basic tips sheet about Gale In Context: Environmental Studies


So you'll find

both beginner and advanced content

right here on our support sites

to kind of help you move forward in our support site

is support

dale dot com forward slash training.

So all of those things I just mentioned, you'll find

there, we also have pre-recorded

webinars. So if again, maybe you

can't run any sort of synchronous training,

but you really want your staff to know about

your Gale In Context: Opposing Viewpoints

resource. We have a pre-recorded

webinar for you. It's about 30 minutes

so you can just copy it, copy and

paste it and share it wherever it needs to go to kind

of get them engaged.

We also have really nice short tutorials.

So maybe you just want to mention

highlights and notes to your

social studies departments. You know, they're going

to be running a research project and you want them

to know about that. We have about a two minute

tutorial about highlights and notes that you

can again just send to whoever you need to have

it and then they'll get that asynchronous

learning and you won't need to build it yourself.

You won't need to record it. It's all ready

to go for you.

So again, all of those materials

are found on


is where you'll find all

of that great content.

No, I haven't really stopped for any questions. I haven't

seen any coming through. But let me ask

now we've got about two minutes. Does anyone

have any questions about anything? Anything

you would like clarified? Um

for suggestions, if you've

had a really great experience with training recently,

I would love to see those in the Q and A and

they can share them out with everyone who's on the line today.

So if you've had something really positive

happen in one of your sessions that you would like to share

out, go ahead and pop that into the Q

and A for me and I can share it out with everyone on the line

that's always beneficial to hear

from you.

Um While I'm waiting to see if we have any questions

pop up though, I will give you just some

wrap up information. So if you do need

to talk a little bit more about your resources,

um maybe you're just a little rusty

and before your session, you want to make sure you're up to date,

reach out to your customer success manager. If

you don't know who that is.

[email protected]

you'll be forwarded to the correct individual

and they can walk through all of your resources.

If you want to talk to your sales consultant, I would

like to include that information here. If you don't know who

it is.

is gonna help you out

there again, our support site,

we're going to find all of those great premade materials

support dot com

and I have a session survey. If you

have the time, it's automatically going

to pop up into your browser for you. But

I also have a QR code here. So if your phone's handy,

I would love for you to take that for me. And

now it looks like we have a quick question pop up here.

So let me just read quickly. So

do you have any tips for producing asynchronous

or on demand courses that train teachers and librarians

and go? Um So the question is about

um producing your own asynchronous

or on demand training.

So um Joel, I will say

one thing I found is don't make your asynchronous

sessions too long, especially

when we're talking about asynchronous learning. It's often times

harder to grab attention to keep


So I always suggest smaller

modules, little smaller sections. Maybe

you have like a 15 minutes to mastery gil

us some of those periodically. and

you 15 minutes about one specific

tool or maybe just look at this really great

piece of content you're going to find within

g context biography. You know, look at all of these

timelines I can pull here

or you may want to um

you know, even run again those two minute

tutorials like we have in the support site. Look

at this one cool piece of information

and then at the end, you can even put, you know, if

you want to know more. If you want to set up a time

with me to go through this,

shoot me an email or, you know, come

into the library and speak with me. Um

So try to keep it short and sweet

and then give them something to act on. So have

them reach out to you or you know, click

here for more information. You can again have smaller

bits of information that they can click through on their own

time. We found it's really helpful

to save to

save sessions for smaller bits. So

I, I was a former teacher. So I, I know

that sometimes you, you literally have 10 minutes

free in your day. So if you want to take a look

at something quickly, a 30 minute webinar

is probably not going to be something that

you're going to want to start, but

a five minute quick tips video

is going to be something, think that could be really, really beneficial.

So um try to keep it short

or you can build kind of a collection,

you can have some short options, some

medium and some long options. So they can again,

kind of choose what's going to work

best for them when we're talking about producing

things that are asynchronous. You want to give

choices because that's going to

hopefully get more people engaged

because they're going to be able to kind

of work with their own preference.


No, I don't see any other questions on the line.

Here today. So I'll go ahead and end the session.

I do appreciate everyone for being here. If

you think of any questions that

you didn't answer while we were on the line. Feel free

to reach out to me. Otherwise

hopefully we'll see you in future sessions and

enjoy the rest of your day.
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