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Last Updated: July 12, 2023

15 Minutes to Mastery: Advanced Search

Discover how Gale’s Advanced Search tools can quickly get the most relevant materials into the hands of your users in public, academic, and K-12 libraries. In this recorded webinar, we'll explore how Advanced Search can improve reference for your patrons, whether it’s getting to additional resources or refining results by reading level, content type, publication, or subject.

Duration: 15 Minutes
Hello and welcome, everyone. Thank

you for joining me. My name is Marian Valentine.

I am your Gale trainer and with

me is Stacey Knibloe, our

senior trainer here at Gale.

To help answer your questions in Q and A.

We will be covering

Q and A at the end of our 15 minute

session as we're going to be moving quickly

to discover how gale's advanced

search tools can quickly help you

get relevant materials to

the hands of your users in public

academic and K-12


In this 15 minute Webinar, we'll learn

how advanced search can improve reference for

your patrons, whether it's helping them

find additional resources or narrow

down their search terms.

We'll go live within a gale resource to

explore advanced search examples

of how to increase your search results or

to refine your results by reading

level, content type, publication

or subject.

And we'll finish out with where you can go for additional

support. This is 15

minutes. So stay

with us after the session to find the answers

to your questions.

This session is being recorded and

you will get a copy of the recording tomorrow so you can

review that as well.

The best way to learn about advanced search is

just to go ahead and visit advanced

search. So I'm going to

show you my screen. You can use

advanced search on almost all of your Gale

products and that's going to include Gale in context

ebooks, Onefile periodicals, and primary sources.

Almost every Gale resource.

We're going to start off with an example

of Gale In Context High School.

We've got a basic search here at the top

(most of our students start

with that). It's very google

oriented. You can just type in words

and start your search. But today we're focused

on advanced search.

First, a brief overview of the advanced search screen.

You can use this to look for multiple

search terms or

to look for a specific subject. It's

going to default to terms you're

searching for in the keyword field.

So looking at major descriptor fields,

but perhaps you want it to be the subject


your resource

or you're searching for something that's really difficult

to find information on. You want to can search

for a term within the entire document. There are

lots of different fields to choose from,

including the name of the work,

if you're doing a literature

search. Search fields can help narrow to what

the article is about, maybe

it's *about* a person or maybe it's content *by* a specific

person you want to look up.

Lots of different options with fields. You've got

your AND OR NOT Boolean operators.

If you're not familiar with those, you can see

some examples with the search tips below.

This (AND NOT) is going to make it so that you can get even

more specific with your search results.

Or you can use OR

to widen your search and look for synonyms

and similar terms.

You've got unique limiters

underneath those advanced search fields.

This is going to help you narrow down your search

even more. So we're looking at full-text documents.

We could uncheck full-text and choose to look at citations as

well. We could narrow to peer

reviewed journal articles

for college or GT


scholars, or professional development articles.

We can narrow

by the publication date.

So if we're looking for recent medical information or

we're looking for the latest news. This can be very


I love these "content type" boxes

and I'll show you an example of a search later.

But this is a quick, easy way to get

to specific "content type" and you

don't even need a search term to search by "content type".

Below that, by "document type"

is going to let you get very specific.

So if I'm looking for a science experiment,

I can look for that type of document.

Each one of these limiters is going to have a little information

tab that will tell you more about

the particular type of search we're doing.

So don't feel like you have to memorize all of it

right now.

And if you're a teacher or if you

are in public libraries and you have younger


the "content levels"

are going to make it easy to get to

particular Lexile levels, particular

reading levels, that work with your

students or young adults.

These do line up to the lexile

levels, but an easy way to

see these is: one and two is elementary reading level,

three is going to be middle school, four for high

school and five above

that high school reading level.

So I'm searching Gale In context

high school, we'll show you some "content level" searches later,

but we'll start with an advanced search and

how you can use terms and fields to get to specific

results. I'm going

to change this field back to keyword and

we'll do a before and after (of results).

If I type in the word "climate change", you'll

notice it has auto-predict.

And that will help me with spelling and

if I select "climate change" from here, it's

also going to put the terms in quotation marks.

So that's going to look specifically

for climate followed by change.

In that order.

If I do a keyword search on "climate change,"

you'll notice that I find a lot of results,

many different content types.

I do have the option to filter over here

on the right. But since we're in advanced

search, we're going to focus on

filtering and narrowing results down

with our advanced search options.

I can either click "revise search" right

here, I can click back in my browser to clear

my search, but I'm going to go to "search history"

in this example because it really helps you see

the number of results for my search terms.

So I did a keyword search for "climate change"

and I got

68,000 results.

I'm going to revise that to narrow it

down. By "revising,"

I've kept my search terms and keyword field search.

Now I'd like to be more

specific, I want "climate change" to

be the subject

of my article (not just mentioned)

and I'm going to add

a couple of search terms to make it even

more narrow.

I'd also like the word pollution to be

in there and

I'd like to talk about plastic


Now you'll notice that auto-predict gives me plastic, plastics, plasticity.

I can throw in a wildcard here

So this asterisk

is going to be considered a wildcard. You can also

use a question mark or exclamation point.

It's going to look for everything that starts

with plastic

and I would like plastic* to be just somewhere

in the "entire document".

So I'm searching multiple terms and a couple of different fields

(subject, keyword, entire document) to narrow my results.

Now we can see we've gotten very specific,

we see all of our search terms right here

and the option to revise.

I'm looking at the subject of "climate

change" with the keyword of pollution

that mentions plastic in the document.

Very easy to share out these search


by going to "get link".

So you don't have to tell your students all the different

terms you used to get there, you can just

use "get link" to share your results.

And if we look at my "search history", you can see,

I went from 68,000 results

to 83 very specific

results. I'll go ahead

and clear my search history

and show you one other thing in advanced search

within Gale In context high school

before I show you something unique within your

OneFile periodical resources.

So we just did multiple search terms

and search fields at the top

to get very specific. You can use

Advanced Search to do a broad search as well.

We know that we can use OR to

look for synonyms,

climate change

OR global warming, for


We can also use these limiters down here

to either narrow or expand our search.

This is very powerful. If you have

a student who's coming in who's looking for,

say, a primary source document.

They don't know which one, they just

know that they have to do a

report on a primary source

that's a speech.

I can click "primary sources",

narrow down

to the "document type": speeches.

And maybe that student is at a different reading level

than high school.

I'm going to refine results to say

level three for Middle School

And two for Upper Elementary.

We'll include four for high school.

So I've narrowed it down by primary sources,

that are speeches, in their reading level,

but I haven't added any search terms.

Quick, Easy way to get to content. Just do

a search here, without search terms,

I now have 329 primary

sources and again, the ability to filter

and narrow it down over on the right.

If I have decided that maybe I don't

need that reading level, I can just

click the X to remove the filter that

I had added and get all of

my results (primary sources: speeches)

Now, all of these Advanced Searches

are going to look similar within your Gale resources.

Advanced Search is right here under the basic search.

I'm showing you this next one in Gale General Onefile because

there's something unique you can do within your Onefile periodical


When I do an advanced search

In a Gale Onefile product,

it is really helpful to be able to repeat

the search. Not just get the search

results but actually get alerts without

rewriting my search. You'll notice that the search

term and

fields look the same.

We may have some additional fields that we can look

through but very similar.

We still got all of our Boolean operators,

our checkboxes to limit by peer-reviewed,

and document type.

But when I do a search within

Onefile, I'm going to go ahead and

do a similar search


proximity searching this time.

The proximity operator is going to look for,

I look for plastic

and then my wild card, I want it to

be within three words of


So it doesn't need to be

plastic followed by pollution. It can be within

three words of that. "Plastic

is increasing pollution" would pop

up as a result, for example.

And then I'm also going to narrow down by

the publication title. You have so

many publication titles available to you

within your periodical resources. General

onefile has over 9000.

This is a great way to take a look at the

way that different publications are covering

the same issue.

So I want to look at coverage from

"the new york times"

or "USA Today"

(and you'll notice I'm putting that on the same line).

OR usa today

you can add as many rows and search terms as you like

so you can make your search as

detailed as you'd like. So I'm looking for

plastic within three words of

pollution. Only these two publications,

I do still have the option to add limiters

if I want to look by a specific date,

but I'm okay with this. I'm going to go ahead

and run my search

and we've gotten very specific results

within Gale General Onefile. What's nice is

you can click "search alert" right

next to the "search history" we were using earlier

and we can be notified every time there are

new results on that search.

So I don't have to repeat typing that search in every

time if this is a topic I care

about and want to get informed daily,

weekly, monthly content from those publications.

I can also set up an rss feed.

Maybe I want to start a channel on Feedly

or another rss reader,

just cut and paste that link in there.

Another quick thing I can do, I can

look for publication in advanced search.

I can also just click on the title of

the publication. These titles are all hyperlinks

and I can also create a journal alert from here

So every time new information comes

in from "the new york times", I can choose that

to go to my rss feed

or I can choose to have that emailed to

me on a schedule that works

for me. You can do this within

any of your Gale Onefile products.

The advanced search is giving us a lot

of different options

to narrow down our search or

to widen it, if we're looking for a larger variety

of different resources.

Now we are going to get to questions and answers

at the end of this 15 minutes, but before

we do that, I want to mention that you do

have a gale customer success manager


That person is going to help you be successful

with all things Gale: usage, statistics,

marketing, if you need

to integrate with an LMS,

if you need different ideas, this person

is here to help. And every account has a

Customer Success manager dedicated to them. This is the generic

email if you

don't yet know the customer success manager for your

account. We have lots

of support and training materials at

This is a 15 minute, real quick

tutorial. We do have longer tutorials

available on advanced search and

on each unique database.

So check that out at

You can also find things like

scavenger hunts and promotional materials

ready for you.

We hope that you've enjoyed today's session.

We will be staying to answer questions,

but if you only have 15 minutes


thank you for being with us. Please

feel free to complete the training survey.

It will be emailed to you with

a copy of this recording tomorrow.

We love hearing from you and how

we can improve as well as

getting feedback about how you're

going to be using this in your library

or institution.

So thank you so much for being here with us for

this 15 minutes. Please be sure and

sign up for other training

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