15 Minutes to Mastery: Advanced Search
Duration: 15 Minutes
Discover how Gale’s Advanced Search tools can quickly get the most relevant materials into the hands of your users in public, academic, and K-12 libraries. In this recorded webinar, we'll explore how Advanced Search can improve reference for your patrons, whether it’s getting to additional resources or refining results by reading level, content type, publication, or subject.
Hello and welcome, everyone. Thank
you for joining me. My name is Marian Valentine.
I am your Gale trainer and with
me is Stacey Knibloe, our
senior trainer here at Gale.
To help answer your questions in Q and A.
We will be covering
Q and A at the end of our 15 minute
session as we're going to be moving quickly
to discover how gale's advanced
search tools can quickly help you
get relevant materials to
the hands of your users in public
academic and K-12
In this 15 minute Webinar, we'll learn
how advanced search can improve reference for
your patrons, whether it's helping them
find additional resources or narrow
down their search terms.
We'll go live within a gale resource to
explore advanced search examples
of how to increase your search results or
to refine your results by reading
level, content type, publication
And we'll finish out with where you can go for additional
support. This is 15
minutes. So stay
with us after the session to find the answers
to your questions.
This session is being recorded and
you will get a copy of the recording tomorrow so you can
review that as well.
The best way to learn about advanced search is
just to go ahead and visit advanced
search. So I'm going to
show you my screen. You can use
advanced search on almost all of your Gale
products and that's going to include Gale in context
ebooks, Onefile periodicals, and primary sources.
Almost every Gale resource.
We're going to start off with an example
of Gale In Context High School.
We've got a basic search here at the top
(most of our students start
with that). It's very google
oriented. You can just type in words
and start your search. But today we're focused
on advanced search.
First, a brief overview of the advanced search screen.
You can use this to look for multiple
search terms or
to look for a specific subject. It's
going to default to terms you're
searching for in the keyword field.
So looking at major descriptor fields,
but perhaps you want it to be the subject
or you're searching for something that's really difficult
to find information on. You want to can search
for a term within the entire document. There are
lots of different fields to choose from,
including the name of the work,
if you're doing a literature
search. Search fields can help narrow to what
the article is about, maybe
it's *about* a person or maybe it's content *by* a specific
person you want to look up.
Lots of different options with fields. You've got
your AND OR NOT Boolean operators.
If you're not familiar with those, you can see
some examples with the search tips below.
This (AND NOT) is going to make it so that you can get even
more specific with your search results.
Or you can use OR
to widen your search and look for synonyms
and similar terms.
You've got unique limiters
underneath those advanced search fields.
This is going to help you narrow down your search
even more. So we're looking at full-text documents.
We could uncheck full-text and choose to look at citations as
well. We could narrow to peer
reviewed journal articles
for college or GT
scholars, or professional development articles.
We can narrow
by the publication date.
So if we're looking for recent medical information or
we're looking for the latest news. This can be very
I love these "content type" boxes
and I'll show you an example of a search later.
But this is a quick, easy way to get
to specific "content type" and you
don't even need a search term to search by "content type".
Below that, by "document type"
is going to let you get very specific.
So if I'm looking for a science experiment,
I can look for that type of document.
Each one of these limiters is going to have a little information
tab that will tell you more about
the particular type of search we're doing.
So don't feel like you have to memorize all of it
And if you're a teacher or if you
are in public libraries and you have younger
the "content levels"
are going to make it easy to get to
particular Lexile levels, particular
reading levels, that work with your
students or young adults.
These do line up to the lexile
levels, but an easy way to
see these is: one and two is elementary reading level,
three is going to be middle school, four for high
school and five above
that high school reading level.
So I'm searching Gale In context
high school, we'll show you some "content level" searches later,
but we'll start with an advanced search and
how you can use terms and fields to get to specific
results. I'm going
to change this field back to keyword and
we'll do a before and after (of results).
If I type in the word "climate change", you'll
notice it has auto-predict.
And that will help me with spelling and
if I select "climate change" from here, it's
also going to put the terms in quotation marks.
So that's going to look specifically
for climate followed by change.
In that order.
If I do a keyword search on "climate change,"
you'll notice that I find a lot of results,
many different content types.
I do have the option to filter over here
on the right. But since we're in advanced
search, we're going to focus on
filtering and narrowing results down
with our advanced search options.
I can either click "revise search" right
here, I can click back in my browser to clear
my search, but I'm going to go to "search history"
in this example because it really helps you see
the number of results for my search terms.
So I did a keyword search for "climate change"
and I got
I'm going to revise that to narrow it
down. By "revising,"
I've kept my search terms and keyword field search.
Now I'd like to be more
specific, I want "climate change" to
be the subject
of my article (not just mentioned)
and I'm going to add
a couple of search terms to make it even
I'd also like the word pollution to be
in there and
I'd like to talk about plastic
Now you'll notice that auto-predict gives me plastic, plastics, plasticity.
I can throw in a wildcard here
So this asterisk
is going to be considered a wildcard. You can also
use a question mark or exclamation point.
It's going to look for everything that starts
and I would like plastic* to be just somewhere
in the "entire document".
So I'm searching multiple terms and a couple of different fields
(subject, keyword, entire document) to narrow my results.
Now we can see we've gotten very specific,
we see all of our search terms right here
and the option to revise.
I'm looking at the subject of "climate
change" with the keyword of pollution
that mentions plastic in the document.
Very easy to share out these search
by going to "get link".
So you don't have to tell your students all the different
terms you used to get there, you can just
use "get link" to share your results.
And if we look at my "search history", you can see,
I went from 68,000 results
to 83 very specific
results. I'll go ahead
and clear my search history
and show you one other thing in advanced search
within Gale In context high school
before I show you something unique within your
OneFile periodical resources.
So we just did multiple search terms
and search fields at the top
to get very specific. You can use
Advanced Search to do a broad search as well.
We know that we can use OR to
look for synonyms,
OR global warming, for
We can also use these limiters down here
to either narrow or expand our search.
This is very powerful. If you have
a student who's coming in who's looking for,
say, a primary source document.
They don't know which one, they just
know that they have to do a
report on a primary source
that's a speech.
I can click "primary sources",
to the "document type": speeches.
And maybe that student is at a different reading level
than high school.
I'm going to refine results to say
level three for Middle School
And two for Upper Elementary.
We'll include four for high school.
So I've narrowed it down by primary sources,
that are speeches, in their reading level,
but I haven't added any search terms.
Quick, Easy way to get to content. Just do
a search here, without search terms,
I now have 329 primary
sources and again, the ability to filter
and narrow it down over on the right.
If I have decided that maybe I don't
need that reading level, I can just
click the X to remove the filter that
I had added and get all of
my results (primary sources: speeches)
Now, all of these Advanced Searches
are going to look similar within your Gale resources.
Advanced Search is right here under the basic search.
I'm showing you this next one in Gale General Onefile because
there's something unique you can do within your Onefile periodical
When I do an advanced search
In a Gale Onefile product,
it is really helpful to be able to repeat
the search. Not just get the search
results but actually get alerts without
rewriting my search. You'll notice that the search
fields look the same.
We may have some additional fields that we can look
through but very similar.
We still got all of our Boolean operators,
our checkboxes to limit by peer-reviewed,
and document type.
But when I do a search within
Onefile, I'm going to go ahead and
do a similar search
proximity searching this time.
The proximity operator is going to look for,
I look for plastic
and then my wild card, I want it to
be within three words of
So it doesn't need to be
plastic followed by pollution. It can be within
three words of that. "Plastic
is increasing pollution" would pop
up as a result, for example.
And then I'm also going to narrow down by
the publication title. You have so
many publication titles available to you
within your periodical resources. General
onefile has over 9000.
This is a great way to take a look at the
way that different publications are covering
the same issue.
So I want to look at coverage from
"the new york times"
or "USA Today"
(and you'll notice I'm putting that on the same line).
OR usa today
you can add as many rows and search terms as you like
so you can make your search as
detailed as you'd like. So I'm looking for
plastic within three words of
pollution. Only these two publications,
I do still have the option to add limiters
if I want to look by a specific date,
but I'm okay with this. I'm going to go ahead
and run my search
and we've gotten very specific results
within Gale General Onefile. What's nice is
you can click "search alert" right
next to the "search history" we were using earlier
and we can be notified every time there are
new results on that search.
So I don't have to repeat typing that search in every
time if this is a topic I care
about and want to get informed daily,
weekly, monthly content from those publications.
I can also set up an rss feed.
Maybe I want to start a channel on Feedly
or another rss reader,
just cut and paste that link in there.
Another quick thing I can do, I can
look for publication in advanced search.
I can also just click on the title of
the publication. These titles are all hyperlinks
and I can also create a journal alert from here
So every time new information comes
in from "the new york times", I can choose that
to go to my rss feed
or I can choose to have that emailed to
me on a schedule that works
for me. You can do this within
any of your Gale Onefile products.
The advanced search is giving us a lot
of different options
to narrow down our search or
to widen it, if we're looking for a larger variety
of different resources.
Now we are going to get to questions and answers
at the end of this 15 minutes, but before
we do that, I want to mention that you do
have a gale customer success manager
That person is going to help you be successful
with all things Gale: usage, statistics,
marketing, if you need
to integrate with an LMS,
if you need different ideas, this person
is here to help. And every account has a
Customer Success manager dedicated to them. This is the generic
email if you
don't yet know the customer success manager for your
account. We have lots
of support and training materials at support.gale.com
This is a 15 minute, real quick
tutorial. We do have longer tutorials
available on advanced search and
on each unique database.
So check that out at support.gale.com
You can also find things like
scavenger hunts and promotional materials
ready for you.
We hope that you've enjoyed today's session.
We will be staying to answer questions,
but if you only have 15 minutes
thank you for being with us. Please
feel free to complete the training survey.
It will be emailed to you with
a copy of this recording tomorrow.
We love hearing from you and how
we can improve as well as
getting feedback about how you're
going to be using this in your library
So thank you so much for being here with us for
this 15 minutes. Please be sure and
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