Duration: 45 Minutes
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Ok, thank you all again for joining
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today, we're going to be master in gale admin.
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My name is Amber Winters and I'm your gale training
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consultant for the day.
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So we on the first we're just going to talk about
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how you can get access to gale
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admin because of course that's always gonna be our first step.
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So we'll talk about where you can find it. We'll talk
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about how you can actually get in, where you can find
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your credentials, all that good stuff.
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We'll quickly talk about some of the different features
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you're going to find within gale admin. So what you're
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actually going to be able to do, how you're going to
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be able to manipulate how you access
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your resources. your account, all that good stuff
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and then we'll spend a good amount of time actually walking
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through gall admin. So you're gonna feel of
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where, where the all where all of
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the different tools and features are. Excuse
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me, I'm a little tongue tied today. so
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we'll walk you back and then at the very end of the session,
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I do have some wrap up information for you
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some contact information if you want to maybe take
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a deeper dive into things we didn't explore today.
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And again, if the questions start to get
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a little bit burdensome if we get a lot
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coming in, then the questions may just wait
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until the end of the session but feel free to pop
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them into the Q and A. And if I'm able
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to I'll answer them as we move along today.
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So first accessing G admin,
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so there's two main ways you can get access
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so if anyone online is familiar with
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the support site.
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Instead of remembering a whole another site, you can
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actually access the Gale admin site
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right from that support site. So if you go
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to support dot G dot com,
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you hover over tools in our little tool
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bar up top here, you'll see gale admin
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is an option right there. So this is the first
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way you can access if you are familiar with using losing
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the support site. we don't want you to have to remember
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a second website so you can do it there.
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If you just want to go directly to gale
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ain, you can just go to admin dot gale dot com.
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And then forward right there directly.
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If you don't have your credentials yet, that's completely
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fine. Stay on the line with us, we're still gonna show you
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how to use everything. But if you need
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access to those, you can reach out to our tech support
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and they can provide you with that information. All
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of this will be in your follow up email. So if
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you do need to act to reach out to them, you'll
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be able to but it's just 1 808
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774253,
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option four. Sometimes. It's just a little bit
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easier to send an email just to gale do technical
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support at dot com. Either
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way they'll be able to get you those credentials so you
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can log in. They are different than the passwords
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to get into your resources because
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they're admin credentials so they give you kind of a different
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level of access so you will need those
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as opposed to just your standard resource
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password.
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So let's talk about some of the features here, what
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gil admin is actually going to help you do. So first
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you're gonna be able to manage your authentication methods.
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So if you want to change passwords, maybe you
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need to add a password. You can do that here.
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You can also include your Ip s. So if
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you want to have Ip authentication for your
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school district or your library wherever you are,
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you can enter in all of the Ip addresses
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that are going to be related to your institution
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and you'll have automatic authentication that
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way. We can also enter in things like
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referring URL s
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in addition to those authentication methods,
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especially if we're talking about schools that having
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a K 12 folks on the line. You
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can work on your L MS integration
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right here on Gale admin. So you'll be able to get
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your key in secret. So if you're using
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canvas something like that, you'll
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be able to pull that right here from Gale admin and we'll take a look
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at that. You also have the ability
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to authenticate using either google or Microsoft
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account. So that's a great way again
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if you're at a K. 12 school and
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everyone is assigned an account. be it's
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google or Microsoft you can actually have them
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sign in that way. So by passing your
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password you don't have to worry about handing
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out a password to all of your students or all of your users.
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They can really simply just sign and use
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thing google or Microsoft
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You can also enter some preferences and we have
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some general preferences preferences that are going
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to span the entirety of your gale collection.
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And we also have some product specific specific
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preferences. So if we're talking about
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the in context suites, they have their own
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preferences that you can narrow down to or
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Gale ebooks, you'll also find separate preferences.
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So we'll take a look at all of those today. So
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you can kind of get a feel about what you're going to be seeing
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what you can do.
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and you can also view usage on Gale admin.
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So gil admin, it's really beneficial
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if you're looking for a counter four or counter five reports.
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It's also helpful if you want to schedule a report
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to be sent to you. So if you're looking for a report
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on on a monthly, quarterly, however
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long you can schedule that within gale admin
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and I will just note here this is not the same
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as usage dashboard. A lot of people
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are using usage, dash
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for now, which is just a little bit different.
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It's a little more readily
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available. You have some visuals there as well
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but if you want counter four or five you're
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going to want to use it to
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use usage on gale admin.
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So we will have that, we'll take a look at that today as
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well Now
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I just want to go ahead and dive right in. I
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haven't seen any questions pop up but as I'm
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switching over screens here,
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do we have any questions?
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Ok? I don't see these. So for the
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sake of time I already signed in here. So when
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you sign in using your admin credentials, this is
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the page you're going to be pulled to and yours
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might look a little bit different. You'll see right
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here. I just have one account that I
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can click into one location. If
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you are the admin for an entire school district
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or maybe a full public library system,
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you may see more than one location
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listed here and that's completely fine.
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You'll be able to go in and edit each of those
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locations individually right here on this
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page,
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on this left hand side, you'll see I have this little
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user administration button here as well.
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So you can add a user. So maybe you have
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a a new librarian working with you or maybe you have
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a tech person you want to be involved on
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the admin side of scale, you can actually add
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that here for yourself. So you'll be able to put in
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our user name and password. All that good stuff.
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but I'm not gonna do that today, I'm going to stick with myself
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so again I have my one location so I'm
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going to select a view at it to change
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what's going on with this specific location
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here Maybe?
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Ok, give me one second here. It looks like I might be
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signed in incorrectly.
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So I'm gonna go ahead and start
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Excuse me for that.
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There we go.
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Had myself signed in a little bit differently.
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So in your standard sign in, when you hit
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you edit, this is what you're going to see, is
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this first location summary
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here. So you have your location name,
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which you can change. It's automatically going to populate
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to whatever is attached to your account.
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So usually it's going to be your school's name,
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your district's name, your public library name.
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but you can change it. So if you want it to be maybe a little
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bit more specific or you just want to change
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the organization of it or something like that.
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You can do that here and mine just has my name because
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it's my personal account, it's not a library's
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account, You'll also see your
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location ID here. So sometimes you'll
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hear that when you're speaking with gale individuals,
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maybe if you're building out a gale page
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or something like that. If you're trying to get direct URL
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s, you may hear the term location ID,
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you'll find that here within your gale admin.
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scrolling down underneath, you'll have a customer
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class and that's going to be filled out for you. So
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K 12 Public Academic Mind
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enter company because I'm in the company.
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but you'll have that created here for you
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scrolling down, you can add in your
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contact information for gale here.
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You'll see you do you are required
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to have your city state
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all that good stuff, you can have that listed there,
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but you can enter in more if you want to keep it here
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And at the very bottom of this page you
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have this button to access your products.
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So this button is actually going to pull you to your
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full product menu here. It will take
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just a second to load because I have a lot of products on
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my account.
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And when you sign into this using just your standard
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resource sign
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in, you'd be taken to this page. So this
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is really handy if you want to take a look at all of your
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resources.or maybe you want to
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forward this to users so they can see all of your
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resources as opposed to having
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your standard direct links posted, you
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do have access to the scale product menu here,
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you'll see you have everything posted and this is going
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to be different based on what you have access to.
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So you might not see all of these, you may see,
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you know two or three, whatever you have access
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to. That's all you're going to see here.
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And on this product menu, I also pointed out, we
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include our cross searches here. So if
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you want to direct your users to our cross searches
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again, it varies what you'll see based on the resources
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you have, but that's on this product menu
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here as well.
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so let's jump back to Gale admin here.
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So again, you'll always have that at the very bottom of
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the page that's access your products.
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now sticking with this toolbar I'm kind of just gonna
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work from top to bottom here today.
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Our next option is this edit database
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subscription. So this is really just going to
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allow you to see what you currently are subscribed
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to, what you've subscribed to
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in the past. You don't see a start
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end date for me because it might set up a little bit
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differently, but you will see your start and end dates
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here, so you'll see all of the resources you have.
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and you'll have some additional information here that I don't have
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but you can take a look and just see that as
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needed. Again this is just a a visual view.
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You won't be able to renew or anything else
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like that. I'm Gale admin, this is
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just letting you see those if you do need to renew a resource
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or if you want to maybe learn a bit about
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a new resource that you notice you don't have listed
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in your current database subscriptions. I
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have some contact information for you at the very
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end of this session to some individuals
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who can help you out with that.
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But moving down from this database subscriptions
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page, you'll have your location authentication.
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This is a really powerful section and
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for a lot of people this is where they spend the majority
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of their time with gale admin is making
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sure they give their users the best
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experience as possible when they're signing
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into the resource. Of course we want to try to
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eliminate as many barriers to access
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as possible while still making sure
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that only your users are in fact getting into
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the resource. So the first option
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is our addition of Ip addresses
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click in here, you can add in as many
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as you like. You'll see, I can start to add rows here,
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and you can put in your, your Ip addresses.
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So this again is pretty beneficial for
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the K 12
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arena where you have your set list
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of Ip addresses that are kind of designated
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for your school or for your district, you
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can pop those in there and when your students click
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into different resources now, they're not going to be
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asked for a password, We're going to recognize
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their Ip address and we're going to auto
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authenticate them.
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This is a really beneficial way to do that.
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Of course, if your students are using
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a computer at home or if you're a public library
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and they're using their personal computers at home,
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we won't be
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able to recognize their Ip address because
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it's not been entered by you. So at that
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point they'll be asked to
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enter a password or however or
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else you have authentication set up
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So here underneath the Ip addresses, this
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is where you'll find your passwords, I'm not going to click
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in because my passwords in there. but
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you can add in multiple passwords if you like. You
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can also set expiration dates and passwords,
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so maybe you'll want your
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your students to have access for a specific amount
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of time and then you want to cut it off for a bit maybe
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to make edits or whatever it may be. Maybe
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you change your password yearly just to make sure
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that's no one from the outside is getting
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in. You can set it. So your passwords
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will will expire after one year and you'll
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be able to enter in a new one. You can do that here
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So so you've got a few other options here as well. I'm not
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going to go into what each of these authentication
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options are if they look familiar
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to you and you know you want to set them up with Gale
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your customer success manager can help you out with
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that. You'll have their contact information
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at the very end of the session but if
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you're looking for something like that you'll find that under
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our location authentication
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I'm gonna click here into 3rd party though.
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So this is where you're going to include your
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google authentication or your Microsoft authentication,
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What's great is you're just going to put in a domain
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name. So as an example as a send gauge
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employee, my domain is sunu
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dot com. So it's just the very end of
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your email. So my email is amber dot winters
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at sun gauge dot com. So after that
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a sign that's going to be your domain. Again,
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this is great for schools or maybe the academic
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arena where you have designated
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domains, you have designated emails you sent sent
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out to your users, you can make it. So
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any user who signed in on the platform.
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on the the browse window here with
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a Microsoft or a google account that
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has that domain, they'll automatically
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authenticate. So again they won't need a password,
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they'll be able to sign in with either google or Microsoft
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and be ready to go. So again, it's a nice way to
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skip that required password.
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It's a nice way to make sure that they're not getting frustrated
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when they don't remember their password and can't get in.
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underneath that here. You'll see we have a few other
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options. So if you're using something like class link
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or clever you can pull that right here
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underneath that. You'll see I have my L. T.
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I. Authentication here. So again this is going
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to be your learning management systems
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so school G canvas are the big
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ones I always kind of think of but also things
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like blackboard you'll be able to pull
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your consumer key so you'll see that it automatically
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populates here for me, my consumer key
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and then I can generate my secret. Again,
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if you're not familiar with how integrating into an
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L MS works and you're not quite sure what
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a secret is. Your customer success
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manager can help you out with that and I'll give you their information
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at the end.
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But for my tech individuals who are
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on the line or those of you who are going to be working with
[00:13:38.960]
tech individuals for the most
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part, they're going to know that you're gonna need a secret.
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And you can generate that all on your own right here
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on this 3rd Party location
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authentication here.
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and I will pause just for a quick second.
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Are there any questions? I haven't seen any pop up
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but are there any questions about editing your
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location details or about some of our different
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location authentication options?
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Ok?
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I don't see any. So we'll go ahead and keep rolling then.
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So moving down underneath our location
[00:14:11.190]
authentication, we have our preferences
[00:14:13.570]
section here
[00:14:14.979]
and as I mentioned previously, we have both
[00:14:17.048]
general preferences that are going to span
[00:14:19.109]
your whole gale collection or
[00:14:21.349]
we have some product specific preferences.
[00:14:23.528]
So let's start off with general here.
[00:14:28.278]
So scrolling down a lot of it, there's these are just going
[00:14:30.427]
to default to an and you may not even know you can
[00:14:32.479]
turn them off. but the first
[00:14:34.668]
one is going to be your translation, so it's always
[00:14:36.960]
going to default to. Yes, you have
[00:14:39.119]
the ability to translate your
[00:14:41.250]
resource because generally people do
[00:14:43.658]
see that as an important feature.
[00:14:45.759]
So it is going to give the option to your users.
[00:14:47.979]
You can turn that off if you don't want that option provided.
[00:14:50.807]
but again it does default. Yes.
[00:14:53.750]
You can also decide what you want, your default
[00:14:56.210]
user interface language to be. So
[00:14:58.450]
it does default to english if you'd prefer to
[00:15:00.500]
have it in spanish, let's say. You can certainly
[00:15:02.599]
do that and that is just the platform
[00:15:05.168]
so that's all of the tools, the navigation,
[00:15:07.690]
all the good stuff. The articles themselves,
[00:15:09.875]
will still be in whatever language language
[00:15:12.052]
they were published in so many of the times english.
[00:15:14.634]
and your users will be able to translate those individually.
[00:15:17.173]
But selecting your default interface language
[00:15:19.504]
here is just going to make the navigation
[00:15:22.254]
whatever language you choose. I'm going to
[00:15:24.335]
keep mine as english here
[00:15:28.000]
scrolling down here. You see there are a few other options.
[00:15:30.298]
I'm not going to go through all of them, but you'll see you
[00:15:32.320]
have information if you want to enable
[00:15:34.500]
google scholar, all that good stuff. Your language
[00:15:36.840]
for google google scholar,
[00:15:39.599]
you'll be able to do that here. You can also
[00:15:41.840]
choose a default start page. Now,
[00:15:43.859]
I think this is pretty handy, so
[00:15:45.879]
we always defaulting your start page
[00:15:47.969]
as the home. So when your users sign in or when
[00:15:50.134]
they authenticate with their IP or their newly
[00:15:52.325]
entered google accounts,
[00:15:54.153]
they're always brought to the home page just as a
[00:15:56.163]
default. If you would prefer, they go
[00:15:58.234]
somewhere else. Maybe you want them to go to a
[00:16:00.244]
subject guide. Maybe you think that all
[00:16:02.344]
of your users should be funneled into the advanced
[00:16:04.394]
search first, because you just think that's the best
[00:16:06.504]
option for your, your um, audience,
[00:16:09.278]
You can do that here. We generally recommend
[00:16:11.719]
sticking to the home page at first, especially
[00:16:14.080]
for things like in context resources,
[00:16:16.389]
just because there's a lot of tools right there on
[00:16:18.418]
the home page that can be really handy for your users,
[00:16:20.908]
but if you think they prefer something else, you have
[00:16:22.950]
the ability to change that right here
[00:16:25.019]
under our general preferences.
[00:16:28.399]
I keep my full text limited on
[00:16:30.557]
by default. So you can turn that off.
[00:16:32.580]
The majority of our resources
[00:16:34.859]
have
[00:16:36.649]
mostly full text but there are citations
[00:16:39.200]
and other things. So if you'd prefer to turn that off, you
[00:16:41.269]
can do that here.
[00:16:43.950]
you'll see we have citation style. If you're using
[00:16:46.028]
a proxy, you can enter that information
[00:16:48.288]
here and
[00:16:50.590]
then down under here listed on login page
[00:16:52.729]
options. So when you your user
[00:16:55.009]
kind of falls right on the log in page
[00:16:57.038]
where they're going to be asked to either to
[00:16:59.307]
sign in with google or Microsoft or maybe they're going to be
[00:17:01.369]
putting in a password, you can include your
[00:17:03.479]
library information right on that page. So if
[00:17:05.630]
they don't know the password, you
[00:17:07.788]
can have them reached out to you right there. You'll see you can
[00:17:09.890]
put in your web page, your phone number
[00:17:12.269]
and your email as well to kind of help
[00:17:14.410]
direct them to the right spot here
[00:17:16.778]
and again, that's going directly on the
[00:17:18.847]
log in page.
[00:17:23.596]
Now, underneath those general preferences preference
[00:17:25.958]
here, you'll see I have my product specific
[00:17:28.137]
preferences
[00:17:29.749]
and now yours is going to look different based on what resources
[00:17:32.166]
you have available. This is my drop down.
[00:17:34.259]
So I have all of these resources, I'll be
[00:17:36.336]
able to change again, yours will most
[00:17:38.438]
likely be different here.
[00:17:45.038]
And it looks like we have a question for the default
[00:17:47.097]
start page. I don't have a dropdown menu
[00:17:50.327]
So Catherine, if you don't see a drop down menu,
[00:17:52.390]
then that would be because whatever resources you
[00:17:54.449]
have access to don't have
[00:17:56.680]
that capability. So I'm not quite
[00:17:58.699]
sure what your resource collection is, but
[00:18:00.949]
whatever it is, if you don't see an option
[00:18:03.430]
that I'm going through today, that just means it's not applicable
[00:18:05.729]
to what you have. So if anyone sees
[00:18:07.939]
something they can't do on this
[00:18:10.028]
on this webinar, it's just because
[00:18:12.048]
whatever that feature is, it doesn't it's
[00:18:14.219]
not applicable for whatever your resource collection
[00:18:16.308]
is. and Catherine
[00:18:18.519]
if you do want to discuss that further to see
[00:18:20.577]
what resource doesn't allow whatever you're
[00:18:22.640]
trying to click into. your customer success
[00:18:24.900]
manager again is a great person to reach out to
[00:18:26.910]
and they can work with you a little bit more
[00:18:29.097]
closely with your actual resource set.
[00:18:31.130]
So we'll have that information at the end of this session
[00:18:33.337]
for you.
[00:18:37.357]
so let's go ahead and click in. I'm going to click into
[00:18:39.528]
my in context suite first. I'll click into a couple
[00:18:41.788]
of these but our in context
[00:18:44.130]
products are are really popular
[00:18:46.390]
so I'm assuming a lot of you on the line most likely have
[00:18:48.548]
at least one in context product. So this
[00:18:50.769]
could certainly come in handy for you. So scrolling down
[00:18:52.939]
here, you can choose to select your market
[00:18:55.459]
and when you choose a market it's emphasize
[00:18:58.199]
emphasizes different pieces of content
[00:19:00.979]
when you click into the race source. So I have mindset
[00:19:03.479]
to K 12.
[00:19:04.719]
and what that means is you'll see, I have the option to show
[00:19:06.788]
me here. K 12. It's going to
[00:19:08.837]
emphasize the featured content that
[00:19:10.930]
we pulled forward. News and magazines
[00:19:13.019]
reference and primary sources. While
[00:19:15.117]
if I had selected academic,
[00:19:17.239]
it's going to first show academic journals
[00:19:19.558]
and primary sources and things like that. And
[00:19:21.837]
then you'll see we have public listed here as well where
[00:19:23.880]
it's going to highlight more featured content
[00:19:26.077]
and the news and magazines, general
[00:19:28.288]
reference, all that good stuff. So
[00:19:30.367]
You don't technically have to edit this but
[00:19:32.719]
sometimes it is nice to have this changed
[00:19:34.920]
a little bit. So you can make sure your
[00:19:36.969]
users are getting to the exact information they need
[00:19:39.150]
if you know, your user base really
[00:19:41.259]
needs to take a look at those academic journals first
[00:19:43.509]
and foremost. You may want to change out
[00:19:45.689]
here to this academic version so they
[00:19:47.750]
can take a look at that. They'll be kind of directed to
[00:19:49.798]
that first on our topic pages.
[00:19:53.959]
underneath that. You can change if you're displaying content
[00:19:56.500]
or lexa level. So again, this is pretty
[00:19:58.939]
K 12 focused. But
[00:20:01.107]
if you are a public library or an academic
[00:20:03.288]
library using these resources and you think maybe
[00:20:05.439]
this is not the most beneficial for my users,
[00:20:07.920]
you know, why, why muddy the water? They're not
[00:20:10.048]
going to quite understand what a lexa reading
[00:20:12.327]
a lexile
[00:20:13.380]
level is. You can turn those off
[00:20:15.719]
right here.
[00:20:18.400]
You can also select the topic
[00:20:20.880]
pick list. Again, this is giving you the
[00:20:22.920]
descriptions of what all of those are
[00:20:25.587]
So you can change that here,
[00:20:27.180]
you can choose just a full text limit
[00:20:29.410]
in in context only you saw that as a general
[00:20:31.489]
preference, you could also get more specific.
[00:20:33.769]
So if you just want it for in context,
[00:20:35.867]
you can certainly do that.
[00:20:37.410]
And curriculum standards,
[00:20:39.989]
you could choose to have the honor off in curricular standards
[00:20:42.278]
are just a button that appears
[00:20:44.317]
on the home page. So if again,
[00:20:46.357]
if you're not a K 12 institution,
[00:20:48.837]
you might not want to see that at all, it might not be
[00:20:50.969]
distracting. You don't need to worry about it, but if it is a little
[00:20:53.130]
distracting, you can turn that off
[00:20:57.308]
So this is what you're going to see for in context. And
[00:20:59.439]
it'll change based on your resources. So if instead
[00:21:02.160]
I want to come in here and take a look at gale ebooks,
[00:21:04.459]
That's another really popular collection that I'm
[00:21:06.558]
sure a lot of you have access to.
[00:21:08.430]
I can choose how I want to order my
[00:21:11.130]
ebooks if I want to order them by title or by date.
[00:21:13.969]
You'll see another great feature here
[00:21:16.250]
is defaulting to the book view just
[00:21:18.837]
standard when your users click into an
[00:21:20.920]
ebook, they're going to see a text version
[00:21:23.097]
kind of like an HTML version if
[00:21:25.430]
you prefer. They see the nice kind
[00:21:27.509]
of native ebook view where they get the
[00:21:29.548]
images, they be able to flip through the pages.
[00:21:31.939]
You can default to that being turned on.
[00:21:34.949]
Again we include content levels and leel reading
[00:21:37.449]
measures here. So if you want to take those off, you
[00:21:39.489]
certainly can right here.
[00:21:42.500]
We'll look at one more. We'll take a look at our Gale
[00:21:44.719]
Power search. So that's our cross search.
[00:21:47.199]
This is another section that oftentimes
[00:21:50.538]
as you utilize quite frequently.
[00:21:52.778]
So again, if we want to choose to include
[00:21:55.019]
Les we can but what's really
[00:21:57.170]
handy on this page is you can choose what is
[00:21:59.189]
being searched here.
[00:22:01.130]
within your power search and again you're only going to see
[00:22:03.288]
the resources here you have access to so
[00:22:05.347]
your list might not look like mine.
[00:22:08.000]
So I can choose if I only want
[00:22:10.170]
my students, let's say I'm working
[00:22:12.298]
at a K 12 school. Again I I want
[00:22:14.317]
my students to take a look at my in contact resources.
[00:22:16.750]
I don't want them searching through one file,
[00:22:18.847]
I don't want them searching through. Um
[00:22:21.630]
My business resources, I can just
[00:22:23.808]
go through here and just click my in context.
[00:22:26.479]
So now they are still power searching but they're
[00:22:28.509]
only power searching those in context.
[00:22:30.670]
Resources that you've chosen.
[00:22:34.117]
And again that is our power search. If
[00:22:36.288]
you are interested in our power search, we actually have
[00:22:38.327]
a fully created webinar for you about that
[00:22:40.709]
on our support site. I'll give you that information
[00:22:42.719]
later. But that is our cross search and you can't
[00:22:44.827]
edit that here on gale admin.
[00:22:50.180]
now. Moving down from
[00:22:51.469]
preferences, we have our discovery
[00:22:53.660]
services option right here and
[00:22:55.827]
this again just gives another little
[00:22:58.048]
bit of information for you. So if you're
[00:23:00.117]
using a specific discovery service
[00:23:02.278]
you can get that all organized here. So if you have an open
[00:23:04.479]
U. R. O. If you have an interlibrary
[00:23:06.769]
loan that you want to get entered
[00:23:09.067]
into here
[00:23:10.709]
most likely if you're doing this, you have all
[00:23:12.827]
of this content available. If
[00:23:14.837]
you know, you want to set this up, but you don't have all of
[00:23:16.890]
this information, you should be able to find
[00:23:19.009]
it from whoever handles your tech or
[00:23:21.028]
whoever handles your
[00:23:23.087]
kind of virtual resources,
[00:23:25.209]
but you'll be able to enter that here and you'll be able to run through
[00:23:27.308]
this all on your own.
[00:23:29.930]
we also have a customer links button
[00:23:33.250]
And this is really nice if you want to kind of
[00:23:35.317]
link your users back to a specific
[00:23:37.327]
area. So you'll see, I've included our support
[00:23:39.788]
site here which is support
[00:23:41.317]
dot com and this is going to
[00:23:43.347]
populate. I'm gonna jump back to that product
[00:23:46.048]
menu I opened up earlier
[00:23:49.209]
It's going to populate here where I select
[00:23:51.469]
library menu, so it's going to populate on
[00:23:53.587]
this product menu. It's also
[00:23:55.607]
going to populate in your resources. It's always
[00:23:57.769]
going to appear up top here
[00:23:59.920]
and you see I have my additional links and I've included
[00:24:02.150]
my support site links here. So if
[00:24:04.278]
you want to maybe put your library's website,
[00:24:06.500]
your library, social media platforms,
[00:24:09.117]
maybe you have a lib guide that you want to highlight.
[00:24:11.420]
You can throw all of that here on these links
[00:24:13.519]
and have that be readily available for your
[00:24:15.577]
users
[00:24:18.689]
you'll see we have the option to request to Mark records
[00:24:21.130]
but we've actually moved our Mark records to
[00:24:23.160]
the support site so they are on demand
[00:24:25.420]
ready for you to download as needed. So again
[00:24:27.479]
support G dot com, you'll be able to pull
[00:24:29.577]
those again as needed. You won't
[00:24:31.709]
need to worry about waiting for us at all. You'll be
[00:24:33.729]
able to pull those
[00:24:36.058]
if you have custom databases you do
[00:24:38.259]
find that here. So some institutions may have
[00:24:40.357]
custom news or magazine
[00:24:42.380]
databases. I don't have any attached to my account.
[00:24:44.798]
So we won't take a look at them today but
[00:24:46.837]
this will give you information. If you do have
[00:24:48.857]
them So
[00:24:54.449]
a quick question back in our
[00:24:56.528]
discovery here. So
[00:24:58.930]
a question about the interlibrary link.
[00:25:01.607]
Yeah, so if you're part of an interlibrary loan
[00:25:03.670]
system, you'll be able to enter in that information
[00:25:06.640]
so your Gil resources will flow back and
[00:25:08.650]
forth. So if a user requests um
[00:25:11.597]
a piece of content from whatever other library
[00:25:13.808]
you're working with, the Gil content
[00:25:15.959]
will flow in there and it'll be forward over to them
[00:25:18.038]
in the full text or whatever text version we have
[00:25:20.087]
available.
[00:25:22.439]
We have an ebooks tab here as well.
[00:25:24.617]
We have a sub collection manager with,
[00:25:26.949]
sub collection manager listed
[00:25:28.979]
here that you can use to build sub collections
[00:25:31.229]
of ebooks. But we've just recently
[00:25:33.630]
built in a nice tool within Gil ebooks
[00:25:35.827]
that's going to help you do that a bit more
[00:25:37.969]
dynamically. You'll be able to sign directly into Gil
[00:25:40.048]
ebooks again, using your admin credentials
[00:25:42.759]
and you'll be able to make collections for
[00:25:45.239]
maybe specific programs, you're running
[00:25:47.327]
specific classes, maybe
[00:25:49.430]
for small businesses you want to have your own collections
[00:25:51.729]
so you can actually do that within Gil ebooks now
[00:25:54.739]
So I prefer, I'd recommend using
[00:25:56.827]
that method as opposed to the ebooks but we
[00:25:59.028]
do have that option here as well.
[00:26:03.528]
Another great feature is going to be our usage
[00:26:05.650]
reports here.
[00:26:07.900]
so I'm going to go ahead and click into view usage reports.
[00:26:10.097]
It's going to pop me up into this different view here
[00:26:12.959]
and again, the best
[00:26:14.617]
um
[00:26:15.640]
bit of information you're going to find here
[00:26:17.650]
are going to be those counter four counter five
[00:26:20.140]
bits of content you'll see on the left
[00:26:22.189]
hand side here, it automatically populates those
[00:26:24.459]
for me. So whichever I need, I can
[00:26:26.729]
click into this and get as specific as I need
[00:26:29.019]
to. and
[00:26:31.699]
it will run this for me. Honestly I don't know how my
[00:26:33.769]
usage is so I can't really tell you how this is
[00:26:35.857]
gonna look but we'll take a look
[00:26:38.019]
here. so
[00:26:40.107]
I'll be able to click into this
[00:26:46.519]
and it's hopefully gonna run this for me.
[00:26:54.699]
Ok,
[00:26:56.278]
You'll see you have a few different options, you have some quick
[00:26:58.430]
links. If you're looking for something specific here then
[00:27:00.778]
it does download as a spreadsheet.
[00:27:04.347]
Let me pull this forward here
[00:27:06.317]
and Sherry, yep, I'll show you an example. So this
[00:27:08.538]
that I'm pulling up right now is platform usage.
[00:27:11.597]
I believe I clicked into counter five
[00:27:14.019]
if I'm remembering correctly
[00:27:16.199]
So it's just going to show you a quick bit of information
[00:27:20.067]
and this is different and I want to mention again than our usage
[00:27:22.380]
dashboard which is a little bit more visual.
[00:27:24.640]
We have some different charts and graphs available
[00:27:26.837]
on our usage dashboard. but this
[00:27:28.920]
is if you need those really strict counter
[00:27:31.979]
measures of course they are pretty specific.
[00:27:34.390]
You can pull those here so you'll see. All of this
[00:27:36.452]
different information on top here and
[00:27:38.525]
then you'll get the specific metric information.
[00:27:41.153]
And again, mine is small
[00:27:43.275]
because I'm not getting as much usage
[00:27:45.433]
out of my resources but you'll be able
[00:27:47.574]
to pull that content and again it is automatically
[00:27:49.644]
listed here as an excel sheet for you
[00:27:56.140]
Now let me jump back to those quick links here, because
[00:27:58.219]
again, I just want to point out as you're using this,
[00:28:00.798]
you have the ability to choose how
[00:28:02.979]
to run your reports, you can select this or
[00:28:05.337]
if you want to schedule reports, maybe you want to get
[00:28:07.469]
your counter five.
[00:28:09.308]
I don't know,
[00:28:10.439]
I get quarterly,
[00:28:11.808]
you'll be able to do that. This will show you exactly
[00:28:13.910]
how to schedule that information
[00:28:16.250]
as I mentioned before. You also have access
[00:28:18.509]
to a usage dashboard
[00:28:20.558]
and we do have that link here. So this is usually a
[00:28:22.577]
little bit quicker and it's a bit more visual.
[00:28:24.969]
So if you just want to kind of get your numbers,
[00:28:27.269]
maybe you want to see top search terms
[00:28:29.317]
in your resources or something like that usage
[00:28:31.769]
dashboard a lot of times is going to be a better
[00:28:33.989]
situation than using that.
[00:28:37.269]
that other usage platform which again
[00:28:39.347]
I like to prefer to just use for my counter
[00:28:41.689]
reports um this usage dashboard
[00:28:45.048]
is the the same
[00:28:47.259]
sign in as your gale admin. So you'll see mine authenticated
[00:28:49.630]
me because I'm signed into my gale admin
[00:28:51.837]
already, but you'll be able to sign in if you
[00:28:54.170]
your usage that way
[00:28:56.709]
We won't go all the way through that today but
[00:28:58.788]
you do have that available for you as well
[00:29:02.259]
if I had archives listed here, this will give me
[00:29:04.288]
some archival information. I don't
[00:29:06.380]
if you do you have access to that.
[00:29:08.817]
And my last feature is our help button.
[00:29:11.160]
So of course we didn't spend a lot of time
[00:29:13.538]
here today.
[00:29:15.077]
so if you still have some questions that haven't been answered,
[00:29:17.808]
you can take a look at these help files, they're really going to
[00:29:19.847]
help you out. Our accounts have some
[00:29:21.857]
different hierarchies listed. Mine is pretty
[00:29:24.117]
simple. I have one location and that's it.
[00:29:26.548]
Yours might look a little bit different. Yours might
[00:29:28.670]
have institutions
[00:29:30.709]
and location levels.
[00:29:32.729]
So if you do have that, you may even have
[00:29:34.857]
a consortium level if you're included in
[00:29:36.949]
some sort of state consortium. So
[00:29:38.900]
if that's the case, you'll see
[00:29:40.969]
this is the hierarchy here. So this help
[00:29:43.077]
file is going to show you how you can work throughout that
[00:29:45.150]
hierarchy and what each of the levels
[00:29:47.420]
mean. You
[00:29:49.548]
see we have the getting started guide listed here
[00:29:51.577]
as well. We have some summary information
[00:29:54.140]
if you want to learn a bit more about our authentication
[00:29:57.180]
here, you'll see I wasn't able to go through
[00:29:59.278]
all of this information but this will give you some additional
[00:30:01.739]
details on what each of these authentication
[00:30:04.420]
types are.
[00:30:06.837]
and you see it goes out for all of them here.
[00:30:09.587]
so you could choose any of them to kind of be launched for
[00:30:11.798]
internet.
[00:30:19.058]
Now, that's what I have for you guys today
[00:30:21.067]
and I saved quite a bit of time for questions
[00:30:23.699]
that you may have. I haven't seen any additional pop
[00:30:25.808]
up but um let me go
[00:30:27.890]
ahead switch out, give you some contact
[00:30:29.920]
information in case you want to learn
[00:30:31.930]
some more.
[00:30:34.380]
Here we go.
[00:30:35.449]
Um and if you do have questions, go ahead and keep popping them
[00:30:37.567]
in. But If you do
[00:30:39.699]
want to speak with someone a little bit more in depth
[00:30:42.028]
about the admin or maybe you want
[00:30:44.107]
to talk about your account, maybe how
[00:30:46.430]
you could best set up authentication for
[00:30:48.469]
your specific user type or for your specific
[00:30:50.597]
learning community,
[00:30:52.170]
you can reach out to your customer success manager. They
[00:30:54.269]
can really help you out with that. their emails
[00:30:56.630]
just scale at customer success at
[00:30:58.857]
dot com. If you do already know your customer
[00:31:01.087]
success manager, they'll feel free to just email them
[00:31:03.160]
directly. But if you don't know who it is, you can reach
[00:31:05.189]
out there,
[00:31:07.038]
You also have access to a sales consultant.
[00:31:09.500]
So if you want to talk about any of your resources,
[00:31:11.778]
maybe resources, you're interested in that you noticed
[00:31:14.709]
when clicking through Gale admin that you didn't actually
[00:31:17.028]
have access to either reach out to them directly.
[00:31:19.479]
If you don't or if you don't know who they are, you can just
[00:31:21.660]
go to support at dot com forward slash
[00:31:23.857]
rep finder and you'll be forwarded to
[00:31:25.910]
the correct individual and they can help you out.
[00:31:28.489]
and I mentioned a few times. We also have a support
[00:31:30.930]
site that's really beneficial. Support dot Gale
[00:31:32.959]
dot com. So you'll find pre-recorded
[00:31:34.989]
webinars on things like Gale admin,
[00:31:37.130]
but also on specific Gale
[00:31:39.347]
resources. As I mentioned, we have one
[00:31:41.500]
specifically for our power search.
[00:31:43.528]
We also have some different
[00:31:46.259]
Um marketing materials, training
[00:31:48.390]
materials, lesson plans, activities,
[00:31:51.449]
social media posts, those goes on.
[00:31:53.538]
So if you need some additional Gale support
[00:31:55.670]
take a look at support dot Gale dot com.
[00:32:01.607]
and then I do have here, Excuse
[00:32:03.769]
me A training session
[00:32:06.048]
survey. If you all have the time to take it,
[00:32:08.357]
you can either scan it with your phone if you have a phone
[00:32:10.528]
on you or you can just go to dot forward
[00:32:12.699]
slash bill training
[00:32:15.038]
email. And
[00:32:19.528]
then we've got a couple questions here. So
[00:32:22.439]
First one, talking about
[00:32:24.519]
interlibrary loan. Yeah, Christi
[00:32:26.617]
did you have that set up set up, gel can flow just
[00:32:28.939]
like your other resources.
[00:32:39.867]
Ok? It looks like Catherine has a question
[00:32:41.969]
about customer links. So let me just jump back
[00:32:44.117]
here to make sure I understand
[00:32:46.617]
your question. Let me click back into my
[00:32:48.739]
account here.
[00:32:53.699]
the customer links.
[00:32:56.769]
And let me see here so you can set
[00:32:58.827]
these. Currently I have two links but I don't see the
[00:33:00.857]
ability to add a row. So Catherine,
[00:33:03.019]
you don't have the option here to use this
[00:33:05.028]
add row button, you don't see that underneath
[00:33:07.189]
the the link. URL
[00:33:13.729]
Hm well
[00:33:17.420]
Catherine, I'm not quite sure why you don't have that
[00:33:19.469]
ad row button.
[00:33:20.558]
It's a little it's a little strange. Um
[00:33:22.989]
reach out to your customer success manager, they'll
[00:33:25.067]
be able to take a look at your specific account,
[00:33:27.528]
see why that's not working for you. Um
[00:33:31.189]
I would assume it's not an issue related to
[00:33:33.209]
your resources because you should be able to add as
[00:33:35.298]
many as needed. But um your customer
[00:33:37.788]
success manager can go through your specific instance
[00:33:40.150]
and see why yours is
[00:33:42.019]
acting a little bit differently,
[00:33:57.000]
Ok.
[00:33:58.140]
Well, I don't see any more questions popping
[00:34:00.298]
up so I'll go ahead and leave you off for the day.
[00:34:02.567]
I thank you for being on the line again, if you have
[00:34:04.617]
additional questions about Gale admin that weren't addressed
[00:34:06.959]
today, feel free to reach out to me or your
[00:34:09.099]
customer success manager.
[00:34:13.349]
Oh we have a quick question here. Um
[00:34:15.469]
Again, if you don't have any questions, feel free to hop off,
[00:34:17.688]
I'll be here answering questions. So we have another one.
[00:34:19.780]
Can you set power search as default?
[00:34:22.329]
So Catherine, I'm assuming you mean
[00:34:24.518]
just sending your users to power Search
[00:34:26.728]
as opposed to sending them to any specific,
[00:34:29.320]
any other resource. Um There's not
[00:34:31.429]
an option within gale admin, but
[00:34:33.610]
what I would recommend you doing is pull
[00:34:35.768]
the. Let
[00:34:38.780]
me jump back here,
[00:34:40.179]
pull the specific URL just
[00:34:42.228]
to power search and then you can post
[00:34:44.250]
that wherever you want it to go so you can find
[00:34:46.500]
your direct URL s on the support site
[00:34:48.760]
or I opened up a few different tabs here.
[00:34:52.780]
Um
[00:34:54.599]
if I click into Gil Power Search,
[00:34:57.909]
you know, you can just pull this direct
[00:34:59.978]
URL and you can paste it so um
[00:35:02.090]
instead of having individual ones
[00:35:04.208]
for, you know,
[00:35:05.829]
your biography, your environmental
[00:35:08.070]
studies, just use this instead and post
[00:35:10.268]
it to wherever you want it to go and then they'll be automatically
[00:35:12.679]
launched here
[00:35:13.938]
and they can choose what they want to search. There's no
[00:35:16.300]
feature right now in gale admin that
[00:35:18.639]
will set that up for them, but you can get that
[00:35:20.739]
direct. URL just a power search only.
[00:35:35.478]
OK, well, I'll let everyone go then.
[00:35:37.530]
Thank you again, everyone for being on the line
[00:35:39.619]
and hopefully we'll see you in future sessions.
Ok, thank you all again for joining
[00:00:08.358]
today, we're going to be master in gale admin.
[00:00:10.579]
My name is Amber Winters and I'm your gale training
[00:00:12.750]
consultant for the day.
[00:00:14.810]
So we on the first we're just going to talk about
[00:00:16.870]
how you can get access to gale
[00:00:19.000]
admin because of course that's always gonna be our first step.
[00:00:21.079]
So we'll talk about where you can find it. We'll talk
[00:00:23.297]
about how you can actually get in, where you can find
[00:00:25.350]
your credentials, all that good stuff.
[00:00:27.489]
We'll quickly talk about some of the different features
[00:00:29.658]
you're going to find within gale admin. So what you're
[00:00:31.719]
actually going to be able to do, how you're going to
[00:00:33.750]
be able to manipulate how you access
[00:00:36.000]
your resources. your account, all that good stuff
[00:00:38.639]
and then we'll spend a good amount of time actually walking
[00:00:40.750]
through gall admin. So you're gonna feel of
[00:00:43.189]
where, where the all where all of
[00:00:45.279]
the different tools and features are. Excuse
[00:00:47.529]
me, I'm a little tongue tied today. so
[00:00:49.548]
we'll walk you back and then at the very end of the session,
[00:00:51.709]
I do have some wrap up information for you
[00:00:54.090]
some contact information if you want to maybe take
[00:00:56.319]
a deeper dive into things we didn't explore today.
[00:00:59.039]
And again, if the questions start to get
[00:01:01.179]
a little bit burdensome if we get a lot
[00:01:03.298]
coming in, then the questions may just wait
[00:01:05.307]
until the end of the session but feel free to pop
[00:01:07.337]
them into the Q and A. And if I'm able
[00:01:09.349]
to I'll answer them as we move along today.
[00:01:12.379]
So first accessing G admin,
[00:01:14.569]
so there's two main ways you can get access
[00:01:16.638]
so if anyone online is familiar with
[00:01:18.718]
the support site.
[00:01:20.150]
Instead of remembering a whole another site, you can
[00:01:22.209]
actually access the Gale admin site
[00:01:24.269]
right from that support site. So if you go
[00:01:26.400]
to support dot G dot com,
[00:01:28.250]
you hover over tools in our little tool
[00:01:30.599]
bar up top here, you'll see gale admin
[00:01:32.688]
is an option right there. So this is the first
[00:01:34.859]
way you can access if you are familiar with using losing
[00:01:37.180]
the support site. we don't want you to have to remember
[00:01:39.459]
a second website so you can do it there.
[00:01:41.527]
If you just want to go directly to gale
[00:01:43.807]
ain, you can just go to admin dot gale dot com.
[00:01:47.009]
And then forward right there directly.
[00:01:50.829]
If you don't have your credentials yet, that's completely
[00:01:53.307]
fine. Stay on the line with us, we're still gonna show you
[00:01:55.348]
how to use everything. But if you need
[00:01:57.448]
access to those, you can reach out to our tech support
[00:01:59.609]
and they can provide you with that information. All
[00:02:01.808]
of this will be in your follow up email. So if
[00:02:03.819]
you do need to act to reach out to them, you'll
[00:02:05.888]
be able to but it's just 1 808
[00:02:08.258]
774253,
[00:02:10.288]
option four. Sometimes. It's just a little bit
[00:02:12.408]
easier to send an email just to gale do technical
[00:02:14.848]
support at dot com. Either
[00:02:17.158]
way they'll be able to get you those credentials so you
[00:02:19.179]
can log in. They are different than the passwords
[00:02:21.610]
to get into your resources because
[00:02:23.617]
they're admin credentials so they give you kind of a different
[00:02:25.628]
level of access so you will need those
[00:02:28.087]
as opposed to just your standard resource
[00:02:31.270]
password.
[00:02:34.210]
So let's talk about some of the features here, what
[00:02:36.250]
gil admin is actually going to help you do. So first
[00:02:38.718]
you're gonna be able to manage your authentication methods.
[00:02:41.050]
So if you want to change passwords, maybe you
[00:02:43.079]
need to add a password. You can do that here.
[00:02:45.750]
You can also include your Ip s. So if
[00:02:47.819]
you want to have Ip authentication for your
[00:02:49.949]
school district or your library wherever you are,
[00:02:52.490]
you can enter in all of the Ip addresses
[00:02:54.728]
that are going to be related to your institution
[00:02:56.788]
and you'll have automatic authentication that
[00:02:58.800]
way. We can also enter in things like
[00:03:00.830]
referring URL s
[00:03:02.639]
in addition to those authentication methods,
[00:03:04.729]
especially if we're talking about schools that having
[00:03:06.908]
a K 12 folks on the line. You
[00:03:08.978]
can work on your L MS integration
[00:03:11.610]
right here on Gale admin. So you'll be able to get
[00:03:13.750]
your key in secret. So if you're using
[00:03:16.699]
canvas something like that, you'll
[00:03:18.908]
be able to pull that right here from Gale admin and we'll take a look
[00:03:21.139]
at that. You also have the ability
[00:03:23.408]
to authenticate using either google or Microsoft
[00:03:25.960]
account. So that's a great way again
[00:03:28.000]
if you're at a K. 12 school and
[00:03:30.008]
everyone is assigned an account. be it's
[00:03:32.027]
google or Microsoft you can actually have them
[00:03:34.128]
sign in that way. So by passing your
[00:03:36.149]
password you don't have to worry about handing
[00:03:38.449]
out a password to all of your students or all of your users.
[00:03:40.990]
They can really simply just sign and use
[00:03:43.008]
thing google or Microsoft
[00:03:46.117]
You can also enter some preferences and we have
[00:03:48.240]
some general preferences preferences that are going
[00:03:50.348]
to span the entirety of your gale collection.
[00:03:52.978]
And we also have some product specific specific
[00:03:55.300]
preferences. So if we're talking about
[00:03:57.617]
the in context suites, they have their own
[00:03:59.699]
preferences that you can narrow down to or
[00:04:01.777]
Gale ebooks, you'll also find separate preferences.
[00:04:04.438]
So we'll take a look at all of those today. So
[00:04:06.508]
you can kind of get a feel about what you're going to be seeing
[00:04:08.830]
what you can do.
[00:04:10.580]
and you can also view usage on Gale admin.
[00:04:13.228]
So gil admin, it's really beneficial
[00:04:15.300]
if you're looking for a counter four or counter five reports.
[00:04:18.160]
It's also helpful if you want to schedule a report
[00:04:20.709]
to be sent to you. So if you're looking for a report
[00:04:23.048]
on on a monthly, quarterly, however
[00:04:25.509]
long you can schedule that within gale admin
[00:04:28.259]
and I will just note here this is not the same
[00:04:30.509]
as usage dashboard. A lot of people
[00:04:32.769]
are using usage, dash
[00:04:34.064]
for now, which is just a little bit different.
[00:04:36.165]
It's a little more readily
[00:04:38.204]
available. You have some visuals there as well
[00:04:40.213]
but if you want counter four or five you're
[00:04:42.345]
going to want to use it to
[00:04:44.524]
use usage on gale admin.
[00:04:46.784]
So we will have that, we'll take a look at that today as
[00:04:48.824]
well Now
[00:04:51.439]
I just want to go ahead and dive right in. I
[00:04:53.528]
haven't seen any questions pop up but as I'm
[00:04:55.659]
switching over screens here,
[00:04:58.040]
do we have any questions?
[00:05:02.689]
Ok? I don't see these. So for the
[00:05:04.790]
sake of time I already signed in here. So when
[00:05:06.879]
you sign in using your admin credentials, this is
[00:05:08.987]
the page you're going to be pulled to and yours
[00:05:11.160]
might look a little bit different. You'll see right
[00:05:13.189]
here. I just have one account that I
[00:05:15.220]
can click into one location. If
[00:05:17.500]
you are the admin for an entire school district
[00:05:20.019]
or maybe a full public library system,
[00:05:22.790]
you may see more than one location
[00:05:24.809]
listed here and that's completely fine.
[00:05:27.009]
You'll be able to go in and edit each of those
[00:05:29.230]
locations individually right here on this
[00:05:31.319]
page,
[00:05:32.869]
on this left hand side, you'll see I have this little
[00:05:35.028]
user administration button here as well.
[00:05:37.470]
So you can add a user. So maybe you have
[00:05:39.819]
a a new librarian working with you or maybe you have
[00:05:41.949]
a tech person you want to be involved on
[00:05:44.199]
the admin side of scale, you can actually add
[00:05:46.230]
that here for yourself. So you'll be able to put in
[00:05:48.548]
our user name and password. All that good stuff.
[00:05:53.709]
but I'm not gonna do that today, I'm going to stick with myself
[00:05:55.889]
so again I have my one location so I'm
[00:05:57.980]
going to select a view at it to change
[00:06:00.298]
what's going on with this specific location
[00:06:02.309]
here Maybe?
[00:06:15.579]
Ok, give me one second here. It looks like I might be
[00:06:17.649]
signed in incorrectly.
[00:06:19.548]
So I'm gonna go ahead and start
[00:06:25.449]
Excuse me for that.
[00:06:29.579]
There we go.
[00:06:30.838]
Had myself signed in a little bit differently.
[00:06:32.899]
So in your standard sign in, when you hit
[00:06:35.058]
you edit, this is what you're going to see, is
[00:06:37.220]
this first location summary
[00:06:39.540]
here. So you have your location name,
[00:06:41.619]
which you can change. It's automatically going to populate
[00:06:43.939]
to whatever is attached to your account.
[00:06:46.045]
So usually it's going to be your school's name,
[00:06:48.064]
your district's name, your public library name.
[00:06:50.605]
but you can change it. So if you want it to be maybe a little
[00:06:52.824]
bit more specific or you just want to change
[00:06:55.024]
the organization of it or something like that.
[00:06:57.403]
You can do that here and mine just has my name because
[00:06:59.564]
it's my personal account, it's not a library's
[00:07:01.894]
account, You'll also see your
[00:07:03.959]
location ID here. So sometimes you'll
[00:07:06.220]
hear that when you're speaking with gale individuals,
[00:07:08.540]
maybe if you're building out a gale page
[00:07:10.798]
or something like that. If you're trying to get direct URL
[00:07:12.819]
s, you may hear the term location ID,
[00:07:15.100]
you'll find that here within your gale admin.
[00:07:19.449]
scrolling down underneath, you'll have a customer
[00:07:21.869]
class and that's going to be filled out for you. So
[00:07:23.879]
K 12 Public Academic Mind
[00:07:26.399]
enter company because I'm in the company.
[00:07:29.079]
but you'll have that created here for you
[00:07:31.970]
scrolling down, you can add in your
[00:07:34.129]
contact information for gale here.
[00:07:36.427]
You'll see you do you are required
[00:07:38.569]
to have your city state
[00:07:40.608]
all that good stuff, you can have that listed there,
[00:07:42.858]
but you can enter in more if you want to keep it here
[00:07:45.869]
And at the very bottom of this page you
[00:07:47.949]
have this button to access your products.
[00:07:50.449]
So this button is actually going to pull you to your
[00:07:52.619]
full product menu here. It will take
[00:07:55.100]
just a second to load because I have a lot of products on
[00:07:57.108]
my account.
[00:07:59.009]
And when you sign into this using just your standard
[00:08:01.869]
resource sign
[00:08:03.987]
in, you'd be taken to this page. So this
[00:08:06.119]
is really handy if you want to take a look at all of your
[00:08:08.220]
resources.or maybe you want to
[00:08:10.309]
forward this to users so they can see all of your
[00:08:12.379]
resources as opposed to having
[00:08:15.269]
your standard direct links posted, you
[00:08:17.309]
do have access to the scale product menu here,
[00:08:20.250]
you'll see you have everything posted and this is going
[00:08:22.399]
to be different based on what you have access to.
[00:08:24.677]
So you might not see all of these, you may see,
[00:08:26.829]
you know two or three, whatever you have access
[00:08:29.088]
to. That's all you're going to see here.
[00:08:31.850]
And on this product menu, I also pointed out, we
[00:08:33.960]
include our cross searches here. So if
[00:08:36.000]
you want to direct your users to our cross searches
[00:08:38.399]
again, it varies what you'll see based on the resources
[00:08:40.889]
you have, but that's on this product menu
[00:08:42.908]
here as well.
[00:08:45.288]
so let's jump back to Gale admin here.
[00:08:47.820]
So again, you'll always have that at the very bottom of
[00:08:49.840]
the page that's access your products.
[00:08:56.219]
now sticking with this toolbar I'm kind of just gonna
[00:08:58.307]
work from top to bottom here today.
[00:09:00.399]
Our next option is this edit database
[00:09:02.599]
subscription. So this is really just going to
[00:09:04.750]
allow you to see what you currently are subscribed
[00:09:07.359]
to, what you've subscribed to
[00:09:09.379]
in the past. You don't see a start
[00:09:11.519]
end date for me because it might set up a little bit
[00:09:13.557]
differently, but you will see your start and end dates
[00:09:15.750]
here, so you'll see all of the resources you have.
[00:09:20.690]
and you'll have some additional information here that I don't have
[00:09:22.989]
but you can take a look and just see that as
[00:09:25.149]
needed. Again this is just a a visual view.
[00:09:27.229]
You won't be able to renew or anything else
[00:09:29.408]
like that. I'm Gale admin, this is
[00:09:31.460]
just letting you see those if you do need to renew a resource
[00:09:34.408]
or if you want to maybe learn a bit about
[00:09:36.639]
a new resource that you notice you don't have listed
[00:09:38.889]
in your current database subscriptions. I
[00:09:40.950]
have some contact information for you at the very
[00:09:43.057]
end of this session to some individuals
[00:09:45.288]
who can help you out with that.
[00:09:48.028]
But moving down from this database subscriptions
[00:09:50.330]
page, you'll have your location authentication.
[00:09:52.849]
This is a really powerful section and
[00:09:54.969]
for a lot of people this is where they spend the majority
[00:09:57.070]
of their time with gale admin is making
[00:09:59.349]
sure they give their users the best
[00:10:01.619]
experience as possible when they're signing
[00:10:03.869]
into the resource. Of course we want to try to
[00:10:06.168]
eliminate as many barriers to access
[00:10:08.200]
as possible while still making sure
[00:10:10.359]
that only your users are in fact getting into
[00:10:12.609]
the resource. So the first option
[00:10:14.729]
is our addition of Ip addresses
[00:10:18.278]
click in here, you can add in as many
[00:10:20.460]
as you like. You'll see, I can start to add rows here,
[00:10:24.099]
and you can put in your, your Ip addresses.
[00:10:26.479]
So this again is pretty beneficial for
[00:10:28.619]
the K 12
[00:10:30.278]
arena where you have your set list
[00:10:32.349]
of Ip addresses that are kind of designated
[00:10:34.557]
for your school or for your district, you
[00:10:36.649]
can pop those in there and when your students click
[00:10:38.830]
into different resources now, they're not going to be
[00:10:40.918]
asked for a password, We're going to recognize
[00:10:43.298]
their Ip address and we're going to auto
[00:10:45.389]
authenticate them.
[00:10:46.859]
This is a really beneficial way to do that.
[00:10:49.080]
Of course, if your students are using
[00:10:51.099]
a computer at home or if you're a public library
[00:10:53.278]
and they're using their personal computers at home,
[00:10:55.677]
we won't be
[00:10:57.009]
able to recognize their Ip address because
[00:10:59.177]
it's not been entered by you. So at that
[00:11:01.278]
point they'll be asked to
[00:11:03.788]
enter a password or however or
[00:11:05.869]
else you have authentication set up
[00:11:08.960]
So here underneath the Ip addresses, this
[00:11:11.028]
is where you'll find your passwords, I'm not going to click
[00:11:13.048]
in because my passwords in there. but
[00:11:15.219]
you can add in multiple passwords if you like. You
[00:11:17.229]
can also set expiration dates and passwords,
[00:11:20.038]
so maybe you'll want your
[00:11:22.307]
your students to have access for a specific amount
[00:11:24.375]
of time and then you want to cut it off for a bit maybe
[00:11:26.715]
to make edits or whatever it may be. Maybe
[00:11:29.153]
you change your password yearly just to make sure
[00:11:31.354]
that's no one from the outside is getting
[00:11:33.543]
in. You can set it. So your passwords
[00:11:35.565]
will will expire after one year and you'll
[00:11:37.594]
be able to enter in a new one. You can do that here
[00:11:40.859]
So so you've got a few other options here as well. I'm not
[00:11:42.879]
going to go into what each of these authentication
[00:11:45.149]
options are if they look familiar
[00:11:47.158]
to you and you know you want to set them up with Gale
[00:11:49.538]
your customer success manager can help you out with
[00:11:51.557]
that. You'll have their contact information
[00:11:53.639]
at the very end of the session but if
[00:11:55.658]
you're looking for something like that you'll find that under
[00:11:57.820]
our location authentication
[00:12:00.658]
I'm gonna click here into 3rd party though.
[00:12:03.619]
So this is where you're going to include your
[00:12:05.710]
google authentication or your Microsoft authentication,
[00:12:08.849]
What's great is you're just going to put in a domain
[00:12:10.869]
name. So as an example as a send gauge
[00:12:12.979]
employee, my domain is sunu
[00:12:15.070]
dot com. So it's just the very end of
[00:12:17.119]
your email. So my email is amber dot winters
[00:12:19.538]
at sun gauge dot com. So after that
[00:12:21.639]
a sign that's going to be your domain. Again,
[00:12:23.969]
this is great for schools or maybe the academic
[00:12:26.700]
arena where you have designated
[00:12:28.950]
domains, you have designated emails you sent sent
[00:12:31.379]
out to your users, you can make it. So
[00:12:33.408]
any user who signed in on the platform.
[00:12:36.479]
on the the browse window here with
[00:12:38.940]
a Microsoft or a google account that
[00:12:41.009]
has that domain, they'll automatically
[00:12:43.099]
authenticate. So again they won't need a password,
[00:12:45.307]
they'll be able to sign in with either google or Microsoft
[00:12:48.200]
and be ready to go. So again, it's a nice way to
[00:12:50.210]
skip that required password.
[00:12:52.739]
It's a nice way to make sure that they're not getting frustrated
[00:12:54.979]
when they don't remember their password and can't get in.
[00:12:58.119]
underneath that here. You'll see we have a few other
[00:13:00.219]
options. So if you're using something like class link
[00:13:02.269]
or clever you can pull that right here
[00:13:04.778]
underneath that. You'll see I have my L. T.
[00:13:06.960]
I. Authentication here. So again this is going
[00:13:09.229]
to be your learning management systems
[00:13:12.229]
so school G canvas are the big
[00:13:14.440]
ones I always kind of think of but also things
[00:13:16.500]
like blackboard you'll be able to pull
[00:13:18.609]
your consumer key so you'll see that it automatically
[00:13:21.028]
populates here for me, my consumer key
[00:13:23.288]
and then I can generate my secret. Again,
[00:13:25.500]
if you're not familiar with how integrating into an
[00:13:27.548]
L MS works and you're not quite sure what
[00:13:29.619]
a secret is. Your customer success
[00:13:31.668]
manager can help you out with that and I'll give you their information
[00:13:33.879]
at the end.
[00:13:34.859]
But for my tech individuals who are
[00:13:36.950]
on the line or those of you who are going to be working with
[00:13:38.960]
tech individuals for the most
[00:13:41.038]
part, they're going to know that you're gonna need a secret.
[00:13:43.849]
And you can generate that all on your own right here
[00:13:45.889]
on this 3rd Party location
[00:13:48.090]
authentication here.
[00:13:51.019]
and I will pause just for a quick second.
[00:13:53.038]
Are there any questions? I haven't seen any pop up
[00:13:55.210]
but are there any questions about editing your
[00:13:57.239]
location details or about some of our different
[00:13:59.710]
location authentication options?
[00:14:05.489]
Ok?
[00:14:06.609]
I don't see any. So we'll go ahead and keep rolling then.
[00:14:08.750]
So moving down underneath our location
[00:14:11.190]
authentication, we have our preferences
[00:14:13.570]
section here
[00:14:14.979]
and as I mentioned previously, we have both
[00:14:17.048]
general preferences that are going to span
[00:14:19.109]
your whole gale collection or
[00:14:21.349]
we have some product specific preferences.
[00:14:23.528]
So let's start off with general here.
[00:14:28.278]
So scrolling down a lot of it, there's these are just going
[00:14:30.427]
to default to an and you may not even know you can
[00:14:32.479]
turn them off. but the first
[00:14:34.668]
one is going to be your translation, so it's always
[00:14:36.960]
going to default to. Yes, you have
[00:14:39.119]
the ability to translate your
[00:14:41.250]
resource because generally people do
[00:14:43.658]
see that as an important feature.
[00:14:45.759]
So it is going to give the option to your users.
[00:14:47.979]
You can turn that off if you don't want that option provided.
[00:14:50.807]
but again it does default. Yes.
[00:14:53.750]
You can also decide what you want, your default
[00:14:56.210]
user interface language to be. So
[00:14:58.450]
it does default to english if you'd prefer to
[00:15:00.500]
have it in spanish, let's say. You can certainly
[00:15:02.599]
do that and that is just the platform
[00:15:05.168]
so that's all of the tools, the navigation,
[00:15:07.690]
all the good stuff. The articles themselves,
[00:15:09.875]
will still be in whatever language language
[00:15:12.052]
they were published in so many of the times english.
[00:15:14.634]
and your users will be able to translate those individually.
[00:15:17.173]
But selecting your default interface language
[00:15:19.504]
here is just going to make the navigation
[00:15:22.254]
whatever language you choose. I'm going to
[00:15:24.335]
keep mine as english here
[00:15:28.000]
scrolling down here. You see there are a few other options.
[00:15:30.298]
I'm not going to go through all of them, but you'll see you
[00:15:32.320]
have information if you want to enable
[00:15:34.500]
google scholar, all that good stuff. Your language
[00:15:36.840]
for google google scholar,
[00:15:39.599]
you'll be able to do that here. You can also
[00:15:41.840]
choose a default start page. Now,
[00:15:43.859]
I think this is pretty handy, so
[00:15:45.879]
we always defaulting your start page
[00:15:47.969]
as the home. So when your users sign in or when
[00:15:50.134]
they authenticate with their IP or their newly
[00:15:52.325]
entered google accounts,
[00:15:54.153]
they're always brought to the home page just as a
[00:15:56.163]
default. If you would prefer, they go
[00:15:58.234]
somewhere else. Maybe you want them to go to a
[00:16:00.244]
subject guide. Maybe you think that all
[00:16:02.344]
of your users should be funneled into the advanced
[00:16:04.394]
search first, because you just think that's the best
[00:16:06.504]
option for your, your um, audience,
[00:16:09.278]
You can do that here. We generally recommend
[00:16:11.719]
sticking to the home page at first, especially
[00:16:14.080]
for things like in context resources,
[00:16:16.389]
just because there's a lot of tools right there on
[00:16:18.418]
the home page that can be really handy for your users,
[00:16:20.908]
but if you think they prefer something else, you have
[00:16:22.950]
the ability to change that right here
[00:16:25.019]
under our general preferences.
[00:16:28.399]
I keep my full text limited on
[00:16:30.557]
by default. So you can turn that off.
[00:16:32.580]
The majority of our resources
[00:16:34.859]
have
[00:16:36.649]
mostly full text but there are citations
[00:16:39.200]
and other things. So if you'd prefer to turn that off, you
[00:16:41.269]
can do that here.
[00:16:43.950]
you'll see we have citation style. If you're using
[00:16:46.028]
a proxy, you can enter that information
[00:16:48.288]
here and
[00:16:50.590]
then down under here listed on login page
[00:16:52.729]
options. So when you your user
[00:16:55.009]
kind of falls right on the log in page
[00:16:57.038]
where they're going to be asked to either to
[00:16:59.307]
sign in with google or Microsoft or maybe they're going to be
[00:17:01.369]
putting in a password, you can include your
[00:17:03.479]
library information right on that page. So if
[00:17:05.630]
they don't know the password, you
[00:17:07.788]
can have them reached out to you right there. You'll see you can
[00:17:09.890]
put in your web page, your phone number
[00:17:12.269]
and your email as well to kind of help
[00:17:14.410]
direct them to the right spot here
[00:17:16.778]
and again, that's going directly on the
[00:17:18.847]
log in page.
[00:17:23.596]
Now, underneath those general preferences preference
[00:17:25.958]
here, you'll see I have my product specific
[00:17:28.137]
preferences
[00:17:29.749]
and now yours is going to look different based on what resources
[00:17:32.166]
you have available. This is my drop down.
[00:17:34.259]
So I have all of these resources, I'll be
[00:17:36.336]
able to change again, yours will most
[00:17:38.438]
likely be different here.
[00:17:45.038]
And it looks like we have a question for the default
[00:17:47.097]
start page. I don't have a dropdown menu
[00:17:50.327]
So Catherine, if you don't see a drop down menu,
[00:17:52.390]
then that would be because whatever resources you
[00:17:54.449]
have access to don't have
[00:17:56.680]
that capability. So I'm not quite
[00:17:58.699]
sure what your resource collection is, but
[00:18:00.949]
whatever it is, if you don't see an option
[00:18:03.430]
that I'm going through today, that just means it's not applicable
[00:18:05.729]
to what you have. So if anyone sees
[00:18:07.939]
something they can't do on this
[00:18:10.028]
on this webinar, it's just because
[00:18:12.048]
whatever that feature is, it doesn't it's
[00:18:14.219]
not applicable for whatever your resource collection
[00:18:16.308]
is. and Catherine
[00:18:18.519]
if you do want to discuss that further to see
[00:18:20.577]
what resource doesn't allow whatever you're
[00:18:22.640]
trying to click into. your customer success
[00:18:24.900]
manager again is a great person to reach out to
[00:18:26.910]
and they can work with you a little bit more
[00:18:29.097]
closely with your actual resource set.
[00:18:31.130]
So we'll have that information at the end of this session
[00:18:33.337]
for you.
[00:18:37.357]
so let's go ahead and click in. I'm going to click into
[00:18:39.528]
my in context suite first. I'll click into a couple
[00:18:41.788]
of these but our in context
[00:18:44.130]
products are are really popular
[00:18:46.390]
so I'm assuming a lot of you on the line most likely have
[00:18:48.548]
at least one in context product. So this
[00:18:50.769]
could certainly come in handy for you. So scrolling down
[00:18:52.939]
here, you can choose to select your market
[00:18:55.459]
and when you choose a market it's emphasize
[00:18:58.199]
emphasizes different pieces of content
[00:19:00.979]
when you click into the race source. So I have mindset
[00:19:03.479]
to K 12.
[00:19:04.719]
and what that means is you'll see, I have the option to show
[00:19:06.788]
me here. K 12. It's going to
[00:19:08.837]
emphasize the featured content that
[00:19:10.930]
we pulled forward. News and magazines
[00:19:13.019]
reference and primary sources. While
[00:19:15.117]
if I had selected academic,
[00:19:17.239]
it's going to first show academic journals
[00:19:19.558]
and primary sources and things like that. And
[00:19:21.837]
then you'll see we have public listed here as well where
[00:19:23.880]
it's going to highlight more featured content
[00:19:26.077]
and the news and magazines, general
[00:19:28.288]
reference, all that good stuff. So
[00:19:30.367]
You don't technically have to edit this but
[00:19:32.719]
sometimes it is nice to have this changed
[00:19:34.920]
a little bit. So you can make sure your
[00:19:36.969]
users are getting to the exact information they need
[00:19:39.150]
if you know, your user base really
[00:19:41.259]
needs to take a look at those academic journals first
[00:19:43.509]
and foremost. You may want to change out
[00:19:45.689]
here to this academic version so they
[00:19:47.750]
can take a look at that. They'll be kind of directed to
[00:19:49.798]
that first on our topic pages.
[00:19:53.959]
underneath that. You can change if you're displaying content
[00:19:56.500]
or lexa level. So again, this is pretty
[00:19:58.939]
K 12 focused. But
[00:20:01.107]
if you are a public library or an academic
[00:20:03.288]
library using these resources and you think maybe
[00:20:05.439]
this is not the most beneficial for my users,
[00:20:07.920]
you know, why, why muddy the water? They're not
[00:20:10.048]
going to quite understand what a lexa reading
[00:20:12.327]
a lexile
[00:20:13.380]
level is. You can turn those off
[00:20:15.719]
right here.
[00:20:18.400]
You can also select the topic
[00:20:20.880]
pick list. Again, this is giving you the
[00:20:22.920]
descriptions of what all of those are
[00:20:25.587]
So you can change that here,
[00:20:27.180]
you can choose just a full text limit
[00:20:29.410]
in in context only you saw that as a general
[00:20:31.489]
preference, you could also get more specific.
[00:20:33.769]
So if you just want it for in context,
[00:20:35.867]
you can certainly do that.
[00:20:37.410]
And curriculum standards,
[00:20:39.989]
you could choose to have the honor off in curricular standards
[00:20:42.278]
are just a button that appears
[00:20:44.317]
on the home page. So if again,
[00:20:46.357]
if you're not a K 12 institution,
[00:20:48.837]
you might not want to see that at all, it might not be
[00:20:50.969]
distracting. You don't need to worry about it, but if it is a little
[00:20:53.130]
distracting, you can turn that off
[00:20:57.308]
So this is what you're going to see for in context. And
[00:20:59.439]
it'll change based on your resources. So if instead
[00:21:02.160]
I want to come in here and take a look at gale ebooks,
[00:21:04.459]
That's another really popular collection that I'm
[00:21:06.558]
sure a lot of you have access to.
[00:21:08.430]
I can choose how I want to order my
[00:21:11.130]
ebooks if I want to order them by title or by date.
[00:21:13.969]
You'll see another great feature here
[00:21:16.250]
is defaulting to the book view just
[00:21:18.837]
standard when your users click into an
[00:21:20.920]
ebook, they're going to see a text version
[00:21:23.097]
kind of like an HTML version if
[00:21:25.430]
you prefer. They see the nice kind
[00:21:27.509]
of native ebook view where they get the
[00:21:29.548]
images, they be able to flip through the pages.
[00:21:31.939]
You can default to that being turned on.
[00:21:34.949]
Again we include content levels and leel reading
[00:21:37.449]
measures here. So if you want to take those off, you
[00:21:39.489]
certainly can right here.
[00:21:42.500]
We'll look at one more. We'll take a look at our Gale
[00:21:44.719]
Power search. So that's our cross search.
[00:21:47.199]
This is another section that oftentimes
[00:21:50.538]
as you utilize quite frequently.
[00:21:52.778]
So again, if we want to choose to include
[00:21:55.019]
Les we can but what's really
[00:21:57.170]
handy on this page is you can choose what is
[00:21:59.189]
being searched here.
[00:22:01.130]
within your power search and again you're only going to see
[00:22:03.288]
the resources here you have access to so
[00:22:05.347]
your list might not look like mine.
[00:22:08.000]
So I can choose if I only want
[00:22:10.170]
my students, let's say I'm working
[00:22:12.298]
at a K 12 school. Again I I want
[00:22:14.317]
my students to take a look at my in contact resources.
[00:22:16.750]
I don't want them searching through one file,
[00:22:18.847]
I don't want them searching through. Um
[00:22:21.630]
My business resources, I can just
[00:22:23.808]
go through here and just click my in context.
[00:22:26.479]
So now they are still power searching but they're
[00:22:28.509]
only power searching those in context.
[00:22:30.670]
Resources that you've chosen.
[00:22:34.117]
And again that is our power search. If
[00:22:36.288]
you are interested in our power search, we actually have
[00:22:38.327]
a fully created webinar for you about that
[00:22:40.709]
on our support site. I'll give you that information
[00:22:42.719]
later. But that is our cross search and you can't
[00:22:44.827]
edit that here on gale admin.
[00:22:50.180]
now. Moving down from
[00:22:51.469]
preferences, we have our discovery
[00:22:53.660]
services option right here and
[00:22:55.827]
this again just gives another little
[00:22:58.048]
bit of information for you. So if you're
[00:23:00.117]
using a specific discovery service
[00:23:02.278]
you can get that all organized here. So if you have an open
[00:23:04.479]
U. R. O. If you have an interlibrary
[00:23:06.769]
loan that you want to get entered
[00:23:09.067]
into here
[00:23:10.709]
most likely if you're doing this, you have all
[00:23:12.827]
of this content available. If
[00:23:14.837]
you know, you want to set this up, but you don't have all of
[00:23:16.890]
this information, you should be able to find
[00:23:19.009]
it from whoever handles your tech or
[00:23:21.028]
whoever handles your
[00:23:23.087]
kind of virtual resources,
[00:23:25.209]
but you'll be able to enter that here and you'll be able to run through
[00:23:27.308]
this all on your own.
[00:23:29.930]
we also have a customer links button
[00:23:33.250]
And this is really nice if you want to kind of
[00:23:35.317]
link your users back to a specific
[00:23:37.327]
area. So you'll see, I've included our support
[00:23:39.788]
site here which is support
[00:23:41.317]
dot com and this is going to
[00:23:43.347]
populate. I'm gonna jump back to that product
[00:23:46.048]
menu I opened up earlier
[00:23:49.209]
It's going to populate here where I select
[00:23:51.469]
library menu, so it's going to populate on
[00:23:53.587]
this product menu. It's also
[00:23:55.607]
going to populate in your resources. It's always
[00:23:57.769]
going to appear up top here
[00:23:59.920]
and you see I have my additional links and I've included
[00:24:02.150]
my support site links here. So if
[00:24:04.278]
you want to maybe put your library's website,
[00:24:06.500]
your library, social media platforms,
[00:24:09.117]
maybe you have a lib guide that you want to highlight.
[00:24:11.420]
You can throw all of that here on these links
[00:24:13.519]
and have that be readily available for your
[00:24:15.577]
users
[00:24:18.689]
you'll see we have the option to request to Mark records
[00:24:21.130]
but we've actually moved our Mark records to
[00:24:23.160]
the support site so they are on demand
[00:24:25.420]
ready for you to download as needed. So again
[00:24:27.479]
support G dot com, you'll be able to pull
[00:24:29.577]
those again as needed. You won't
[00:24:31.709]
need to worry about waiting for us at all. You'll be
[00:24:33.729]
able to pull those
[00:24:36.058]
if you have custom databases you do
[00:24:38.259]
find that here. So some institutions may have
[00:24:40.357]
custom news or magazine
[00:24:42.380]
databases. I don't have any attached to my account.
[00:24:44.798]
So we won't take a look at them today but
[00:24:46.837]
this will give you information. If you do have
[00:24:48.857]
them So
[00:24:54.449]
a quick question back in our
[00:24:56.528]
discovery here. So
[00:24:58.930]
a question about the interlibrary link.
[00:25:01.607]
Yeah, so if you're part of an interlibrary loan
[00:25:03.670]
system, you'll be able to enter in that information
[00:25:06.640]
so your Gil resources will flow back and
[00:25:08.650]
forth. So if a user requests um
[00:25:11.597]
a piece of content from whatever other library
[00:25:13.808]
you're working with, the Gil content
[00:25:15.959]
will flow in there and it'll be forward over to them
[00:25:18.038]
in the full text or whatever text version we have
[00:25:20.087]
available.
[00:25:22.439]
We have an ebooks tab here as well.
[00:25:24.617]
We have a sub collection manager with,
[00:25:26.949]
sub collection manager listed
[00:25:28.979]
here that you can use to build sub collections
[00:25:31.229]
of ebooks. But we've just recently
[00:25:33.630]
built in a nice tool within Gil ebooks
[00:25:35.827]
that's going to help you do that a bit more
[00:25:37.969]
dynamically. You'll be able to sign directly into Gil
[00:25:40.048]
ebooks again, using your admin credentials
[00:25:42.759]
and you'll be able to make collections for
[00:25:45.239]
maybe specific programs, you're running
[00:25:47.327]
specific classes, maybe
[00:25:49.430]
for small businesses you want to have your own collections
[00:25:51.729]
so you can actually do that within Gil ebooks now
[00:25:54.739]
So I prefer, I'd recommend using
[00:25:56.827]
that method as opposed to the ebooks but we
[00:25:59.028]
do have that option here as well.
[00:26:03.528]
Another great feature is going to be our usage
[00:26:05.650]
reports here.
[00:26:07.900]
so I'm going to go ahead and click into view usage reports.
[00:26:10.097]
It's going to pop me up into this different view here
[00:26:12.959]
and again, the best
[00:26:14.617]
um
[00:26:15.640]
bit of information you're going to find here
[00:26:17.650]
are going to be those counter four counter five
[00:26:20.140]
bits of content you'll see on the left
[00:26:22.189]
hand side here, it automatically populates those
[00:26:24.459]
for me. So whichever I need, I can
[00:26:26.729]
click into this and get as specific as I need
[00:26:29.019]
to. and
[00:26:31.699]
it will run this for me. Honestly I don't know how my
[00:26:33.769]
usage is so I can't really tell you how this is
[00:26:35.857]
gonna look but we'll take a look
[00:26:38.019]
here. so
[00:26:40.107]
I'll be able to click into this
[00:26:46.519]
and it's hopefully gonna run this for me.
[00:26:54.699]
Ok,
[00:26:56.278]
You'll see you have a few different options, you have some quick
[00:26:58.430]
links. If you're looking for something specific here then
[00:27:00.778]
it does download as a spreadsheet.
[00:27:04.347]
Let me pull this forward here
[00:27:06.317]
and Sherry, yep, I'll show you an example. So this
[00:27:08.538]
that I'm pulling up right now is platform usage.
[00:27:11.597]
I believe I clicked into counter five
[00:27:14.019]
if I'm remembering correctly
[00:27:16.199]
So it's just going to show you a quick bit of information
[00:27:20.067]
and this is different and I want to mention again than our usage
[00:27:22.380]
dashboard which is a little bit more visual.
[00:27:24.640]
We have some different charts and graphs available
[00:27:26.837]
on our usage dashboard. but this
[00:27:28.920]
is if you need those really strict counter
[00:27:31.979]
measures of course they are pretty specific.
[00:27:34.390]
You can pull those here so you'll see. All of this
[00:27:36.452]
different information on top here and
[00:27:38.525]
then you'll get the specific metric information.
[00:27:41.153]
And again, mine is small
[00:27:43.275]
because I'm not getting as much usage
[00:27:45.433]
out of my resources but you'll be able
[00:27:47.574]
to pull that content and again it is automatically
[00:27:49.644]
listed here as an excel sheet for you
[00:27:56.140]
Now let me jump back to those quick links here, because
[00:27:58.219]
again, I just want to point out as you're using this,
[00:28:00.798]
you have the ability to choose how
[00:28:02.979]
to run your reports, you can select this or
[00:28:05.337]
if you want to schedule reports, maybe you want to get
[00:28:07.469]
your counter five.
[00:28:09.308]
I don't know,
[00:28:10.439]
I get quarterly,
[00:28:11.808]
you'll be able to do that. This will show you exactly
[00:28:13.910]
how to schedule that information
[00:28:16.250]
as I mentioned before. You also have access
[00:28:18.509]
to a usage dashboard
[00:28:20.558]
and we do have that link here. So this is usually a
[00:28:22.577]
little bit quicker and it's a bit more visual.
[00:28:24.969]
So if you just want to kind of get your numbers,
[00:28:27.269]
maybe you want to see top search terms
[00:28:29.317]
in your resources or something like that usage
[00:28:31.769]
dashboard a lot of times is going to be a better
[00:28:33.989]
situation than using that.
[00:28:37.269]
that other usage platform which again
[00:28:39.347]
I like to prefer to just use for my counter
[00:28:41.689]
reports um this usage dashboard
[00:28:45.048]
is the the same
[00:28:47.259]
sign in as your gale admin. So you'll see mine authenticated
[00:28:49.630]
me because I'm signed into my gale admin
[00:28:51.837]
already, but you'll be able to sign in if you
[00:28:54.170]
your usage that way
[00:28:56.709]
We won't go all the way through that today but
[00:28:58.788]
you do have that available for you as well
[00:29:02.259]
if I had archives listed here, this will give me
[00:29:04.288]
some archival information. I don't
[00:29:06.380]
if you do you have access to that.
[00:29:08.817]
And my last feature is our help button.
[00:29:11.160]
So of course we didn't spend a lot of time
[00:29:13.538]
here today.
[00:29:15.077]
so if you still have some questions that haven't been answered,
[00:29:17.808]
you can take a look at these help files, they're really going to
[00:29:19.847]
help you out. Our accounts have some
[00:29:21.857]
different hierarchies listed. Mine is pretty
[00:29:24.117]
simple. I have one location and that's it.
[00:29:26.548]
Yours might look a little bit different. Yours might
[00:29:28.670]
have institutions
[00:29:30.709]
and location levels.
[00:29:32.729]
So if you do have that, you may even have
[00:29:34.857]
a consortium level if you're included in
[00:29:36.949]
some sort of state consortium. So
[00:29:38.900]
if that's the case, you'll see
[00:29:40.969]
this is the hierarchy here. So this help
[00:29:43.077]
file is going to show you how you can work throughout that
[00:29:45.150]
hierarchy and what each of the levels
[00:29:47.420]
mean. You
[00:29:49.548]
see we have the getting started guide listed here
[00:29:51.577]
as well. We have some summary information
[00:29:54.140]
if you want to learn a bit more about our authentication
[00:29:57.180]
here, you'll see I wasn't able to go through
[00:29:59.278]
all of this information but this will give you some additional
[00:30:01.739]
details on what each of these authentication
[00:30:04.420]
types are.
[00:30:06.837]
and you see it goes out for all of them here.
[00:30:09.587]
so you could choose any of them to kind of be launched for
[00:30:11.798]
internet.
[00:30:19.058]
Now, that's what I have for you guys today
[00:30:21.067]
and I saved quite a bit of time for questions
[00:30:23.699]
that you may have. I haven't seen any additional pop
[00:30:25.808]
up but um let me go
[00:30:27.890]
ahead switch out, give you some contact
[00:30:29.920]
information in case you want to learn
[00:30:31.930]
some more.
[00:30:34.380]
Here we go.
[00:30:35.449]
Um and if you do have questions, go ahead and keep popping them
[00:30:37.567]
in. But If you do
[00:30:39.699]
want to speak with someone a little bit more in depth
[00:30:42.028]
about the admin or maybe you want
[00:30:44.107]
to talk about your account, maybe how
[00:30:46.430]
you could best set up authentication for
[00:30:48.469]
your specific user type or for your specific
[00:30:50.597]
learning community,
[00:30:52.170]
you can reach out to your customer success manager. They
[00:30:54.269]
can really help you out with that. their emails
[00:30:56.630]
just scale at customer success at
[00:30:58.857]
dot com. If you do already know your customer
[00:31:01.087]
success manager, they'll feel free to just email them
[00:31:03.160]
directly. But if you don't know who it is, you can reach
[00:31:05.189]
out there,
[00:31:07.038]
You also have access to a sales consultant.
[00:31:09.500]
So if you want to talk about any of your resources,
[00:31:11.778]
maybe resources, you're interested in that you noticed
[00:31:14.709]
when clicking through Gale admin that you didn't actually
[00:31:17.028]
have access to either reach out to them directly.
[00:31:19.479]
If you don't or if you don't know who they are, you can just
[00:31:21.660]
go to support at dot com forward slash
[00:31:23.857]
rep finder and you'll be forwarded to
[00:31:25.910]
the correct individual and they can help you out.
[00:31:28.489]
and I mentioned a few times. We also have a support
[00:31:30.930]
site that's really beneficial. Support dot Gale
[00:31:32.959]
dot com. So you'll find pre-recorded
[00:31:34.989]
webinars on things like Gale admin,
[00:31:37.130]
but also on specific Gale
[00:31:39.347]
resources. As I mentioned, we have one
[00:31:41.500]
specifically for our power search.
[00:31:43.528]
We also have some different
[00:31:46.259]
Um marketing materials, training
[00:31:48.390]
materials, lesson plans, activities,
[00:31:51.449]
social media posts, those goes on.
[00:31:53.538]
So if you need some additional Gale support
[00:31:55.670]
take a look at support dot Gale dot com.
[00:32:01.607]
and then I do have here, Excuse
[00:32:03.769]
me A training session
[00:32:06.048]
survey. If you all have the time to take it,
[00:32:08.357]
you can either scan it with your phone if you have a phone
[00:32:10.528]
on you or you can just go to dot forward
[00:32:12.699]
slash bill training
[00:32:15.038]
email. And
[00:32:19.528]
then we've got a couple questions here. So
[00:32:22.439]
First one, talking about
[00:32:24.519]
interlibrary loan. Yeah, Christi
[00:32:26.617]
did you have that set up set up, gel can flow just
[00:32:28.939]
like your other resources.
[00:32:39.867]
Ok? It looks like Catherine has a question
[00:32:41.969]
about customer links. So let me just jump back
[00:32:44.117]
here to make sure I understand
[00:32:46.617]
your question. Let me click back into my
[00:32:48.739]
account here.
[00:32:53.699]
the customer links.
[00:32:56.769]
And let me see here so you can set
[00:32:58.827]
these. Currently I have two links but I don't see the
[00:33:00.857]
ability to add a row. So Catherine,
[00:33:03.019]
you don't have the option here to use this
[00:33:05.028]
add row button, you don't see that underneath
[00:33:07.189]
the the link. URL
[00:33:13.729]
Hm well
[00:33:17.420]
Catherine, I'm not quite sure why you don't have that
[00:33:19.469]
ad row button.
[00:33:20.558]
It's a little it's a little strange. Um
[00:33:22.989]
reach out to your customer success manager, they'll
[00:33:25.067]
be able to take a look at your specific account,
[00:33:27.528]
see why that's not working for you. Um
[00:33:31.189]
I would assume it's not an issue related to
[00:33:33.209]
your resources because you should be able to add as
[00:33:35.298]
many as needed. But um your customer
[00:33:37.788]
success manager can go through your specific instance
[00:33:40.150]
and see why yours is
[00:33:42.019]
acting a little bit differently,
[00:33:57.000]
Ok.
[00:33:58.140]
Well, I don't see any more questions popping
[00:34:00.298]
up so I'll go ahead and leave you off for the day.
[00:34:02.567]
I thank you for being on the line again, if you have
[00:34:04.617]
additional questions about Gale admin that weren't addressed
[00:34:06.959]
today, feel free to reach out to me or your
[00:34:09.099]
customer success manager.
[00:34:13.349]
Oh we have a quick question here. Um
[00:34:15.469]
Again, if you don't have any questions, feel free to hop off,
[00:34:17.688]
I'll be here answering questions. So we have another one.
[00:34:19.780]
Can you set power search as default?
[00:34:22.329]
So Catherine, I'm assuming you mean
[00:34:24.518]
just sending your users to power Search
[00:34:26.728]
as opposed to sending them to any specific,
[00:34:29.320]
any other resource. Um There's not
[00:34:31.429]
an option within gale admin, but
[00:34:33.610]
what I would recommend you doing is pull
[00:34:35.768]
the. Let
[00:34:38.780]
me jump back here,
[00:34:40.179]
pull the specific URL just
[00:34:42.228]
to power search and then you can post
[00:34:44.250]
that wherever you want it to go so you can find
[00:34:46.500]
your direct URL s on the support site
[00:34:48.760]
or I opened up a few different tabs here.
[00:34:52.780]
Um
[00:34:54.599]
if I click into Gil Power Search,
[00:34:57.909]
you know, you can just pull this direct
[00:34:59.978]
URL and you can paste it so um
[00:35:02.090]
instead of having individual ones
[00:35:04.208]
for, you know,
[00:35:05.829]
your biography, your environmental
[00:35:08.070]
studies, just use this instead and post
[00:35:10.268]
it to wherever you want it to go and then they'll be automatically
[00:35:12.679]
launched here
[00:35:13.938]
and they can choose what they want to search. There's no
[00:35:16.300]
feature right now in gale admin that
[00:35:18.639]
will set that up for them, but you can get that
[00:35:20.739]
direct. URL just a power search only.
[00:35:35.478]
OK, well, I'll let everyone go then.
[00:35:37.530]
Thank you again, everyone for being on the line
[00:35:39.619]
and hopefully we'll see you in future sessions.