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Last Updated: February 17, 2023

For LiLI: Discover Gale eBooks Collection

Gale eBooks from LiLI provide unlimited 24/7 access to nonfiction reference eBooks. In this webinar recording we cover the basics of Gale eBooks, including browsing eBooks, searching within eBooks/subjects/collections, and managing html and PDF entries with features like citations, highlights and notes, and Gale to Google/Microsoft integration.
Duration: 30 Minutes
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Welcome to your training session for LiLI the today's session is discover.

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Gale ebooks collection. We're going to take a look at your Gale ebooks today and talk about some of the tools and features available within that platform.

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There's some great tools to support accessibility, and I want to talk to you about some different search options that you have available.

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So this is a collection that's been purchased for you all from your State Library, and you can find all of this information that about this resource accessing this resource on your LiLI org website.

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And I'm gonna talk to you about access and provide you with that link.

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Hopefully you're already familiar with it, but I do always like to cover it in our training session, so that you know exactly where to go to find this content.

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But also where you can go for additional help. My name is Tammi Burke. I'm your Gale trainer, any questions that you have throughout this session please feel free to use that. Q.

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And a box.

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So our agenda today I will start with an overview of Gale ebooks.

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So you understand what that resource looks like, and a little bit about it.

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We will talk about we're going to first actually go into the Gale support site.

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And I want to talk to you about the ebook collection that you're going to find there. And Mark records.

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So if you're interested in utilizing the mark records that you have available, I'm gonna share that with you today.

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And then we're going to spend the majority of our time exploring content.

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And I will talk to you about not only that content, how to different search options, but also ways to share this information with your in your with your students, or, if you are coming from a public library, with your patrons or hire, Ed, with your students again our faculty members, any questions, that you have please feel free to

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use that box, I will leave you also with training materials at the end of this session.

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So where you can go for additional support and contact information. So let's jump in and talk about.

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Oh! Before I go into guilty books, here is that access link again hopefully.

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You're already familiar with it, but always important to share this.

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This is where you can go to find all of your databases and all of the resources that you have available.

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So let's talk about Gale e-books.

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What you're going to find with Gale ebooks.

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Is this, platform houses, all of your ebook collection that you have available? There's the.

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It's available 24, over 7. So there's no check-in or checkout unlimited simultaneous access is available through this resource.

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There are no holds or returns, because there is no check-in or checkout.

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We are mobile, responsive. So any type of device your users are on the screen will automatically adjust.

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You can also download. So if you're interested in downloading individual ebooks, if there's maybe a chapter from an ebook you want to download, you can do that.

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So there's unlimited. It's not like you're gonna get capped at a certain point where you hit your number.

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But no, it's completely unlimited, intuitive search, and browse, feature.

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I absolutely love the browse, feature, and basic search in gale ebooks.

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I always imagine having the entire ebook collection in print form in front of me and trying to find exactly what I'm looking for, and when I utilize my my basic search, and of course you have other search options, too, that I'm gonna cover, today.

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But it could just quickly find all of that content. One of the search options we are going to talk about is topic, finder, topic finder is a visual representation of your search results.

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It's also interactive. We, the resource, can translate the text into over 40 languages.

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So with print books, you either have the book in English or in another language.

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Here you have 40 languages choose from, so you can see how one title can be very helpful to many different users.

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We have the text to speech, option, the ability to download, that the that text to speech as Mp.

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3. So if you can download that file as an Mp.

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3 and listen to it later, and then we are integrated with both Google and Microsoft and learning management systems.

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So if you are using any learning management systems like, say canvas or schoology, we have that integration available and the customer success managers.

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I mentioned at the beginning that one on one support they can help with that setup.

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Some tools. I want you to keep in mind, and we are going to cover these today to share content.

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You have a couple different options, you can use the get link tool, and that is, creates a persistent URL back to any spot within the resource you can share.

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If you're using Google classroom, you can share directly to Google classroom.

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And then we have the sun 2 option where you can send content to Google drive, or Microsoft onedrive.

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We have great tools to support accessibility. I mentioned the text to speech, and transate already.

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We also have the font size and the display option available.

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To encourage that deeper learning is highlights and notes.

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So promoting deeper learning. You can use color coding and annotation by using the highlights and notes feature available within your resource and then develop research skills or continue to develop research skills.

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You can browse through the collection you can utilize.

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Topic finder which again, is that visual representation of your search results.

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And then we have the citation tool, and there's some great features within that citation tool where you can export to easy bib or noodle tools.

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If you're using them along with a bunch of other different options.

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So with that, let's jump into the resource itself.

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We're actually going to start with the Gale support site first, and let me know if there are any questions along the way.

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But let me go into our support site. So I'm going to show you a couple different things on this support site before we go into the database.

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Itself. So with this link. And I'm gonna put this in the chat.

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It'll also be included in your follow-up email.

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This is a great way to if you're looking for your direct Urls, you can sign in.

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I'm on the training page here when you first click this link, it'll look like this.

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You can sign in or use the drop-down menu and find your library.

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Name, click, proceed and it'll take you to all of your products.

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So all of your resources that you have access to. So let me choose.

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I'm just gonna choose this district.

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And it takes a couple of seconds to load here. When I do, it's going to open up my products.

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Menu, but you can see. I also have ebooks.

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I have training materials, marketing materials, technical documents, Vpads, all available.

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Now, why would I want to log in to get this link?

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Because it will embed my my location. Id. I'm trying to highlight right here.

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My location id right into my URL, and then anytime my users access that link that usage will roll up to my account, so that will really help when you're looking at those usage reports.

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You can also export the links over here on the right hand side.

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If you want those in a spreadsheet. Okay?

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Ebooks are all going to be listed here, and you have a great collection.

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I think zoom is bogging down my my sight here today.

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Here's all of the ebooks. You can see the title, the Isbn number, the link I can export those links.

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Are you looking for? Mark records? You can download those mark records also.

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So all of that information is available from the site. You have training information.

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This is where you can find the upcoming training sessions and all the recordings will live on this site also.

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We also have marketing materials for all of your gale resources and marketing materials.

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You'll find a combination of information here, and they are organized by product.

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So if you're looking for a maybe you want an email template or you want to post on social media, we want to post on social media.

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We have images available for you, for each resource. We also have some printable images like bookmarks available or printable tools.

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I should say, like bookmarks available and there's so much more available here on that marketing center. Okay?

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Reasonable. I like to show the support site is really for your ebooks, especially when we're talking about ebooks, is having the ability to download those mark records so you can put them right into your catalog and your users when they do a search will pull back all of your print

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and digital resources that you have available on that topic. Okay, so let's go into the resource itself.

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I'm gonna jump in real quick before I do as you can notice.

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Here I'm on a prod, the product menu, and this is for I'm using the State's location.

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Id, and you can see there are some custom collection that have been created.

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So we have some custom collections that have been created. So we have some primary sources, and you can see there are some custom collections that have been created. So we have some primary sources STEM.

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And you can make different sub collections. And there's 2 different ways. I'm gonna talk to you a little bit about one.

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The other one takes a little bit more a few more steps, I should say. Where you have to go into another system, the one I'm gonna share with you today.

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You can do right within gale ebooks itself right within the platform, so I can make custom collections right here by logging in, is using my librarian login Id. And this will be your Gale. Admin credentials.

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If you are not the administrator at your site, the administrator will have those admin credentials if they don't remember what they are.

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That's okay. You can reach out to your customer success manager.

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I'll give you their information at the end. They can help with all of those types of questions and help you find those admin credentials.

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But you can customize your collections now. There's a there's lots of materials on the training site for creating custom collections.

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It's really fairly straightforward, but that is something.

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If we have an interest in it, we can always follow up with and talking about later.

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Today we are focusing on the collection that you currently have available.

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But I just wanted to point out that you do have that ability to create custom collections.

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So even with your your ebooks that you're receiving from the State.

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You can customize them for your life, for your patrons or your students that are utilizing these resources.

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Okay, so looking at Gale ebooks as you look at the top here, I want to point out a couple items.

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I'm going to start over here on the right hand side.

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You can sign in with Google or Microsoft, and I can also translate the platform.

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Meaning, that any of the navigational tools, if I need to translate them, I can use the struct-down menu, and there's 34 different languages to choose from.

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Now, this is going to be separate from translation at the document level.

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So there are 2 different areas that you can translate sometimes, just, you know, having those navigational tools translated can be really helpful to our users.

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I am going to sign in with Google today.

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And once I do, any time I send information to Google, it'll land in a folder titled Gale ebooks, and I'm already signed in, so it won't prompt me to sign in again if I forget to sign in will I be prompted to when I'm trying

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to send information to my Google drive absolutely the sign-in with Microsoft works the same way.

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If I look at the homepage, I'm going to point out a few items here.

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Basic search and advanced search are both available to the right.

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Over here. We have our contextual toolb and the tools here will change, depending on where I'm at within the resource itself.

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And what tools I need. So when I'm at the document level, I may need that citation tool so I'm going to see that here.

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The nice thing is is the get link and highlights and notes are always going to be here.

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If you remember, I had mentioned tools that I want you to think about and consider.

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Get link is the one that creates that persistent URL back to any spot within the resource and highlights in notes promotes that deeper learning, but great for annotation.

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If I scroll down you can see my different collections organized here on the left hand side, or I could scroll and look at all of those collections it's going to show me.

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For example, I have 13 history titles. I'm seeing 5 here right now.

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If I want to go in to those 13 titles, I can either click on the title of that collection if I want to just access one of the titles, I can just click on the cover.

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If I want to. Just kind of browse through that collection, I can use the arrow on the right hand side and take a look at those titles.

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All right. A quick way to go into a collection is to always use your navigation over here on the left hand side, and we are going to go into science.

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Okay, couple of things. I want to point out. So here's some tips and tricks and things to note.

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When we were on the home page I had basic search and advanced search ready to go where I could do a search through every single collection.

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All of my ebook titles. Once you click into a collection.

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I clicked into science. Now my search here is only going to search within these 14 titles.

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So it's a very simple way to drill down and find content for your users.

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It's a great tool for them to understand how to access this information and to not be inundated with all of the titers.

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All of the information are content that we have available on a certain term.

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So if they are focusing on science, why not direct them to that collection?

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And then they can kick off their.

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Search. I'm going to use wind energy.

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And it takes me to all of my results. So that's a search option from the collection.

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And if you look, I have 32 results.

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Here, available. Now, what if I do a basic search I'm gonna go back to that homepage.

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Let's do wind energy.

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I'm gonna use search, assist here.

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And it takes me to 84 results. So I am. It.

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I bring back more, I mean, my results are higher, but they may not be related to wind, energy, and science.

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So I'm getting wind energy engineers and project managers, and operation managers and maybe that's not what I'm looking for.

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Maybe it is. So. Keep that in mind when you are doing that search that you have both options available from the basic search which will bring back everything, or you can do a search from within a specific category or specific collection which will help drill down and find that content a little quicker now from this

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point could I still filter this down? Absolutely. I have my filter.

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My results over here on the right hand side, and I can filter by subject, and if I wanted to find, let's see what I can find wind power.

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This is a way that I I could find that content quickly.

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So understanding what filter options you have available, I filtered by subject, or I could have searched within and found terms, or that term mentioned, and it would be mentioned in the in each ebook, and I would find that content and be able to fill it down quickly so that is still an option and be able to filter it down quickly so that is still an option it's really completely up to

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your users how they'd like to find that information.

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Now, once I have filtered down this content, what can I do?

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What am I seeing in my results? I'm seeing the titles I'm seeing the covers I'm seeing a summary.

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We're seeing topic overviews here in ebooks, so the majority of them will be topic overviews.

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Publication information and then over here to the right, I have my content levels now.

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Content levels are related to Lexi measures. This is really helpful for our K.

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12 folks. Our content levels are from one to 5 and one way to easily remember is a level 3 is middle school fours and fives are into high school and undergrad, and ones in twos are elementary.

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So a level 3 is middle school, everything above is going to be above middle school, everything below is going to be elementary. Okay?

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So keep that in mind, but I can filter by councillors.

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So if I am coming from K. 12, and I want to filter by that content level, I can do that now.

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Chances are. I looked at some of your titles. You're probably not going to find a lot in the level ones and twos.

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This is more, that elementary level with the collections that you have available, but you will find some threes, fours, and fives, as you can see here, the Uxl Encyclopedia of weather and natural disasters is a level 3 I do have to say the uxl titles are

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fantastic for our middle schoolers, and we do have, I have to say, some of those elementary, especially fifth graders, fourth and fifth graders, might be ready for that.

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You excel those titles, so keep that in mind that that level 3 would be might be helpful for them.

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Since I have 5 titles or 5 results, I should say I don't know if they're all from different.

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Nope. This one is from the same title I have a couple options I can use.

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Get link and share these 5 results with my users. If I maybe for my library programming, or I'm teaching a course at the college level.

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And I want to share this information with my students to get them in and using Gale ebooks on and get familiar with the the non reference information that I should say reference nonfiction information that they have here, so that get link tool creates a persistent URL back to any spot including one

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where I've filtered down my results. I also have.

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This is a newer feature, where you can export your results, and this will happen here when I click the export results.

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I have the option to export, and what it'll do is it'll give me the title, and it will also give me a link back to that individual title.

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So if I want to send these to my Google drive, I can send them there onedrive, download or email again.

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This is going to provide me with links back to these 5 documents.

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It's not going to give me this 40 page document.

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That's not what's going to happen here.

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The export. Your results is just for those titles or those search results that you're that you're receiving, not for the 40 pages 4 pages 42 pages.

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If i' all 40 pages, then I would need to go into that document, and I can download or send it to Google. Microsoft.

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Or email?

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Okay. With that I just mentioned it, so I might as well go into the article level and then I'm gonna come back out and show you another path.

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You can take with searches, so let's go into wind energy.

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And when I'm in the document itself you can see that I have the the publication information at the top.

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I also have the document here below, on the right hand side I have the fantastic explore panel.

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I love the explore panel because you get this more like this information.

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So when you're looking at a lot of times, what happens is, are users. Find a document.

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They're really interested in. They're looking for a document they're really interested in.

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They're looking for a additional information supplemental information.

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That's what the explorer panel provides.

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Provides more like this related articles to the one you are currently on so it's a great way to find additional or supplemental information.

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As I scroll down this article happens to have article contents, and then related subjects.

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So you can do even some additional exploration. If you see anything hyperlinked out within the text itself.

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What that is, is giving you the opportunity to go to additional articles, and these ones on are on fossil fuels, as they relate to wind, energy.

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So we have what we call interlinking, so that interlinking capability is available.

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All right. I'm gonna cover a few tools here, and then I wanna talk to you about the difference between text view which we are in now and book view.

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So when we are in text view, we have great tools to support accessibility, such as the translate tool on this translation is 40 languages, and this translates the document different than translating the navigational tools on the platform.

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This will translate the document, and as I said, we're at over 40 languages here.

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I also can decrease the font size, or increase the font size.

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I have my display options where I can change the color behind the text.

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The font. I can increase the line, letter, and word spacing, so I can meet the varying needs of my users.

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The nice thing is is when your users make this change on one document, it'll stick with them throughout this entire session.

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So they just have to set it up once, and it'll stay with them the entire time.

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If I want to clear that off, I just go back into display options on the bottom left.

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It says, back to default settings and click done. I can also listen to the text being read aloud to me.

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I select this. Listen, button, and it will read this text allowed.

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It will start with the title. It does skip over the publication information, but it reads the meat of the information here below in the article.

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If this is a document, I'm interested in keeping, I can quickly send it to Google.

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Microsoft email, download or print. And let's say I'm reading through this document.

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I'm highlighting text. I can click and drag over a chunk of text.

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Hilight it in whatever color I want. Add whatever notes I want, and save.

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I can scroll down for a this one happens to have some words to know.

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Maybe this. I'm interested in this piece of text. Choose a different color.

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Maybe this is for my paper. Okay, when, if you've noticed my contextual toolbar is floating down the page with me, and I've got some great tools here, we'll talk about these 2 in a moment.

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But I still have the ability to send this my quick. Send options are at the top of this document, but I don't have to scroll back up.

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I can. Click the send to and choose Google Microsoft email download and print are also here.

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If I choose to send this document, or keep this document I've already marked it up.

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I send this to my Google drive. It'll land in a folder titled Gale ebooks, and it will be marked up exactly how I have marked it here, so I'll have my nice purple section and I'll have my nice yellow section of text and then what happens.

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Is, it turns it into. I sent it to Google. So it'll turn it into a Google Doc below.

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The citation will be these 2 chunks of text that I've highlighted in these colors, and then any notes I've taken.

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So my best practices always, always. If you've marked up a document and you want to keep it, send it somewhere.

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Make sure you do something with that dock. So you have it because what's happening is a whole nother section is being built out, and that's my highlights and notes section.

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Let me go into another document. I'm gonna go back to my results cause I wanna mark up another document again.

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Best practice is after I've done any type of markup.

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Is to be sure to send it to my Google drive.

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Okay, so best practice. Send to Google drive I get this notice that it's landed there, or it will shortly.

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Now? What's happening is my highlights and notes are being built out as I'm working through the resource.

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So let me click on that, and now I can view. I have to have something highlighted on the document before I get this message.

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View all highlights and notes, and it takes me to this section, and I like to call digital notes.

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But if you think about annotating any type of text, this is a great way to utilize this tool.

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And there's so many other ways to use this tool.

[00:25:23.000]
I always talk about different ways, and if you're teaching science for claim evidence and reasoning, or if you're teaching a debate class or civics class, and you need, you know, pro and con information argumentative essays, persuasive papers, utilizing this tool to pull out that information that's needed

[00:25:41.000]
for those papers and projects or just documentation. You have a lot of higher Ed students who need that or faculty members that are doing research and need that type of information this is an easy way for them to do that as a public library patron, I like to grab information that I need for different various things that i'm working

[00:26:02.000]
on! Are especially for me in the field that I'm in.

[00:26:03.000]
But as a public library, patron, just grabbing those notes and pieces of information that that struck you, that you found interesting, that you want to discuss or utilize, maybe utilize for your business all kinds of different ideas.

[00:26:19.000]
The nice thing is is with this section. If I just want to keep my highlights again, best practice send the entire document.

[00:26:26.000]
But if I also just want these segment, my digital notes, I can send them to Google Microsoft email download a print.

[00:26:37.000]
I can label the colors.

[00:26:41.000]
And that will turn into this right here. I'll get this little legend.

[00:26:45.000]
So any labels I type in will be there. I can edit my notes before I send them.

[00:26:52.000]
If I wanna add better notes.

[00:26:57.000]
I can do that. I can spell tonight. There we go and my bibliography is automatically attached.

[00:27:05.000]
I can change my format of that bibliography from Mla. Ninth edition to Apa.

[00:27:06.000]
7, but also my citation tools. Here it was at the document level, to my citation tool brings in those 2 those those 2, the bibliography, are the 2 citations, and allows me to change the format or choose where I'd like to export it to I can just copy and

[00:27:30.000]
paste it. That citation tool is always also up here.

[00:27:36.000]
My contextual toolbar, there's a citation, and it will only give me the one because I'm only in one document that's why I like highlights and notes is because if you have been marking up a bunch of documents, be sure to go in there before you leave your session

[00:27:50.000]
otherwise you lose all your information. If you go in there, then you'll be able to grab that bibliography or that information.

[00:27:57.000]
Now I showed you all these tools, because when I go into book view I don't have those tools available.

[00:28:04.000]
I am literally looking at a Pdf. Of the actual print title.

[00:28:10.000]
So you have that text view and book view available. You also have the table of contents here where you can jump to another section within this ebook.

[00:28:20.000]
I can make this double page I can make this whole screen fit to browser, I can tap or swipe, and I can go to the next page.

[00:28:27.000]
I can zoom in, zoom out, click and drag!

[00:28:36.000]
So all of those tools are available. If, again, text view or book view are both available.

[00:28:45.000]
Alright. We're right towards the end of our time, but I wanna share with you.

[00:28:49.000]
I a couple of things I showed you basic search. We talked about searching from an individual collection.

[00:28:56.000]
I do want to share with you. Topic finder. Before we leave today.

[00:28:57.000]
2 actually 2 things. Number one before we leave. If you click into a title, I want to show you what it looks like.

[00:29:02.000]
It looks like this. So it does take you to the table of contents.

[00:29:06.000]
So if you click into that cover, you, are taken to the table of contents.

[00:29:15.000]
You have the ability to search within the publication. She's a little different than searching within the collection collections.

[00:29:19.000]
Looking at everything right. But this is the ability to search with just this publication.

[00:29:26.000]
So from this screen we could do that. I can also go directly into the book view from this screen.

[00:29:32.000]
If I'm interested or I can click on one of these selections.

[00:29:34.000]
Below and go to that section of the ebook.

[00:29:41.000]
Just one of those tidbits. If you ever have a user going in and feel a little lost, they are still in the same place.

[00:29:48.000]
They just clicked into the cover of the book. I promised I would share with you topic finder, and this is the last thing I'm going to share today.

[00:29:55.000]
Advanced search is fairly intuitive. I won't be covering it today, but you can see everything is spelled out here.

[00:30:01.000]
We've done a couple. It's been a couple of years now where we made some changes to this page, where it wasn't as intuitive as it is now.

[00:30:05.000]
So it's it's exciting that it's changed so much where I can get some additional information on finding my results.

[00:30:15.000]
Search Tips with operators and special characters, and I can add some limiters before I do my searches.

[00:30:22.000]
Now, topic finder, if I wanted to do, let's stick with, let's do global warming.

[00:30:31.000]
I want to put in a term. I get back the again.

[00:30:36.000]
It's a visual representation of my search results.

[00:30:37.000]
It's looking at the first 100 words of a subsequet.

[00:30:45.000]
So it's looking at the title. It's looking at.

[00:30:48.000]
It's looking for keywords. The keywords that are showing here in the graphics are those that are going to be found most often in your search term.

[00:30:56.000]
So my search term being global warming that's why I'm seeing these results.

[00:31:01.000]
If I click into one of the tiles, and we have both the tile or the wheel view, both are available by click into science, it zooms in for me, and I can click into climate change so I can drill down and interact and this is all of the documents.

[00:31:19.000]
I have available from all my entire ebook collection. But I'm looking at it in a visual way.

[00:31:26.000]
I'm interacting with it, and I can quickly jump into any of those documents.

[00:31:32.000]
Okay. You'll always find topic finder under advanced search.

[00:31:40.000]
Alright, let me know if there are any questions I'm happy to stay on here at the end of this session, but I'm going to go back to my Powerpoint because I do want to share with you just to cover that gale support site again.

[00:31:51.000]
So you fully understand what's available. We talked about the access Urls and the mark records the training center.

[00:31:57.000]
We have great tip sheets and tutorials, and recorded webinars we also have some Powerpoints available.

[00:32:03.000]
If you do have to train train folks at your building marketing materials.

[00:32:07.000]
I mentioned bookmarks and communication templates on the right.

[00:32:12.000]
I do want to point out a couple things we do have.

[00:32:14.000]
Remember, I said, if you're looking to customize your collection, we do have those types of training documents available that take you through that step by step to customize your ebook collection, there's one here on the left, and then here on the right hand, side.

[00:32:30.000]
We have these types of documents where, if you're looking for having a book study, we have this document.

[00:32:36.000]
That's available to help support that endeavor, that programming in your library, along with marketing materials and video tutorials all available on the Gale support site.

[00:32:48.000]
And that wraps our session today. Again, my name is Tammi Burke.

[00:32:53.000]
I'm your Senior Gale training consultant, your customer, success managers are available for that one on one support, and their contact information will be included in your follow up email the training survey should pop up when you leave the session today.

[00:33:08.000]
But if you'd like to use a QR. Code, feel free to do so, but I thank you for your time.

[00:33:13.000]
We have another session coming up in April, so I hope you'll join me again.

[00:33:17.000]
I'm happy looking forward to that training, too. But thank you so much for your time today.

[00:33:23.000]
If you have any questions, just let me know. Have a great rest of your day.

[00:33:25.000]
Everyone.
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