Gale Discovery Resources

This document will show you how to take advantage of the expanding avenues for discovery of Gale resources.

Gale promotes discovery of its online products and databases within library discovery services, the open web and in the classroom - adding value and increasing usage by researchers, educators and students.

We provide content for indexing to many commonly used library discovery services:

  • ProQuest (Summon)
  • EBSCO Discovery Service (EDS)
  • Ex Libris (Primo)
  • OCLC WorldCat Discovery
  • TDNet

To find out which Gale databases are indexed by provider and which utilize Gale Direct Linking, see the Gale List of Databases by Discovery Partner.  

Gale also supports discovery via:

ODI  Compliance Checklist 

To aid in discovery, and in compliance with the Recommended Practices published by NISO's Open Discovery Initiative, Gale is pleased to publish the ODI Conformance Checklist, demonstrating our support of ODI and of industry standards that promote transparency and collaboration.

Y/N/P Recommendation Paragraph Comment
P Content Provider makes available to Discovery Service Providers core metadata and underlying full-text/original content for complete offerings. (1)

See list of products

Y Content Provider makes available to Discovery Service Providers, the core set of metadata elements (see for each item submitted for indexing. (2)  
Y Content Provider provides the content item and additional descriptive content for as much of their content as possible. (3)  
Y Content Provider provides libraries, on request, with a statement of participation in the discovery services, including disclosure of coverage depth 3.2.2  
Y Content Provider's agreements with Discovery Service Providers do not include non-disclosure agreements. 3.2.3  
Y The transfer of Content Provider's data to Discovery Service Providers makes use of existing standards where applicable and uses one of the metadata encoding schemes listed in 3.3.3. 3.2.4  

Library Metadata

Gale delivers metadata for many products to global library discovery service providers:

  • ProQuest
  • Ex Libris
  • OCLC
  • TD-Net

Gale provides title lists for most of its products according to  the KBART( Knowledge Base and Related Tools (KBART)  recommended practice) along with other standard formats (XLS, XLSX, HTML, CSV, and XML.)  A  joint initiative of NISO and UKSG, KBART establishes guidelines for the timely exchange of metadata between content providers and knowledge base developers and helps improve data exchange.  There are some products where KBART lists are not available and these are listed under Additional Gale Title Lists.

 More about KBART

MARC record policy

Gale provides free MARC cataloging for most of its subscription database products (with the exception of the  Digital Archive Collection MARC record sets, which are fee-based).  Customization of the MARC 856 field links with the library location ID is available for most MARC sets.

Find instructions on obtaining MARC records here.

Discovery Partner Guides

To assist in the discovery of Gale resources,  we are producing a series of configuring guides.  These have been or will be reviewed by partners and are intended to aid in administrative set-up and share best practices.  In general, the following tips may be helpful.

Tips to assure the full value of Gale resources in library discovery services 

Customize the installation.  Do some searches using the discovery interface to see where the Gale resources are appearing in the results.  If they are notably missing, some tweaks in the administrative settings may help. 

Be sure you have selected Gale products in the discovery service configuration tool, and consider making Gale databases part of the discovery service default set those to be searched every time a search is executed.  This will allow them to surface well in search and results displayed. 

Look at Gale usage reports before/after implementation of discovery services.  Many reasons can contribute to changes  in usage after a discovery service or Federated Search implementation.  For example, changes might stem from different  user behavior such as doing searches in the discovery layer before they access Gale, but there may also be technical or administrative issues that need to be examined.

Make sure linking is set up as desired.  In some library discovery services,  administrators can set the order of the full-text links that appear in the discovery service result list. It is important to think about the order because preferences vary as do default settings of the discovery partners.  

Check that Gale resources are properly included in the discovery partner's knowledge base.    This can require customer initiation and maintenance as controlled by the discovery service provider's administration access points, and can be facilitated by work with the discovery service provider's support teams.

Guides are available for more specific discovery service information:

Inbound Open URL

Gale supports Open URL linking, a standard designed to enable linking from information resources outside of Gale to full text found in Gale databases.  

With Open URL linking, Gale resources are more accessible to researchers starting from library discovery services, abstracting and indexing databases, and other services that use IOURL linking.

Also see How do I construct an OpenURL for Gale content?

Gale Direct Linking

To improve the likelihood of getting to the intended document from the library discovery service, Gale offers Direct Linking.  Our analysis shows that the current method of linking using Open URL schema often fails (published statistics show failure rates of up to  30% of the time).   This is not due to Gale, but is a commonly known issue related to the nature of the  Open URL schema.  This change is intended to eliminate that issue with Gale content discovery.  We make available to our library discovery partners  links to Gale content that are durable in nature and rely on a numeric vs a Open URL schema.  An example of before/after links is below to show how the complexity of the link has been reduced and how accuracy is increased.  This change requires that the library discovery service partner adopt and implement this in their systems.        

To help illustrate exactly what the benefits of Direct Link  vs. an IOURL request is, see below example.


Fadgyas-Stanculete, Mihaela, et al. "The relationship between irritable bowel syndrome and psychiatric disorders: from molecular changes to clinical manifestations." Journal of Molecular Psychiatry 2 (2014): 4. Academic OneFile. Web. 26 June 2015.
When a search is executed in the library discovery service, the link using Inbound Open URL looks like the following -- which has so much data included that it tends to fail if just one element does not match when it hits the Gale platform.  .  In this case. When it is passed to Gale, the  user gets an error message because there is a mismatch in the issue number sent along with this link.


Gale Direct Link:

Using Gale Direct Linking, the Gale Direct link  below goes directly to the document full text using its numeric identifier which is readily recognized when it hits the Gale platform -- increasing accuracy of linking and getting the user to the desired document with minimal clicks!

Google Scholar

Gale content is found among results in Google Scholar, and Google has started to index the scholarly full text of Academic OneFile content, making it even more discoverable in Google Scholar.   Please see our Google Scholar Configuraiton Guide for additional details.

  • If the IP of the user is recognized as being associated with a subscribing institution when they choose  a Gale article in Google Scholar, they will have access to the article.
  • If IP authentication is not possible, the user will be prompted for sign-on information  where they see an abstract or preview of the desired article. 
     All Gale subscribers will be set to "on" for the option to link to Gale content via Google Scholar -- however, this setting can be changed in Gale Admin. 

    Users are also encouraged to set up Library Links in Google Scholar to aid in discovery of Academic OneFile content from Gale.  

    Cengage Learning and MindTap Discovery

    Gale resources can be made discoverable from courses using Cengage Learning MindTap.
    This includes the ability to search certain Gale resources from within the MindTap application.  For more information, contact your Gale sales representative, customer care representative or Gale technical support.  Alignment of library resources within the course can significantly increase usage of the library resources and promote enhanced learning.

    Learning Management Systems

    Another way to enhance the discovery and use of Gale resources is to include search widgets in learning management course sites such as Moodle, Blackboard and Canvas. To use the wide array of widgets, which are well aligned with common courses, contact your customer care representative or explore available widgets and tools on

    Even more help for Gale discovery and usage

    As a subscriber to Gale resources, you can use for access to hundreds of free resources to ensure you get the most out of your investment. Select from website widgets, direct access URLs, database icons, promotional materials, training resources, or your own personalized website.

    Sign in with your Gale LocID for an experience customized to your current Gale resources.

    Watch a Gale Geek web cast describing our approach to discovery, along with examples of how using Gale resources in the classroom boosts usage.